Administrative Coordinator

Job Description

Reporting to the director of strategic initiatives, the administrative coordinator manages the administrative support function of the executive director's office as well as FLSI's leadership team. This position provides support for organizing and enhancing administrative processes, ensuring the smooth execution of FLSI-sponsored activities, and maintaining professional interactions with a wide range of stakeholders. Tasked with the drafting, maintenance, and enforcement of standard operating protocols, especially for front desk operations, the coordinator also oversees documentation compliance, archive management, and efficient customer service. This position also involves planning and coordination of FLSI-sponsored meetings and support for strategic projects as needed. The coordinator is also responsible for the supervision and management of front desk operations, ensuring operational excellence and staff development within Steger Hall.

Required Qualifications

- Coursework or training in related field or equivalent experience.
- Demonstrated competencies with modern computer software, such as workbooks, word processing, data and program management, reporting, and presentation.
- Experience providing administrative support to various levels of leadership in an office environment.
- Demonstrated project coordination and management experience.
- Experience in writing and editing administrative documents.
- Excellent time management skills, and demonstrated ability to work independently and delegation of workload to others.
- Must be highly organized, detailed-oriented and able to multitask in a fast-paced environment.
- Must maintain confidentiality in all matters.
- Must anticipate deadlines and be able to meet strict due dates ahead of schedule if needed.
- Must have strong communication and excellent customer service skills.
- Ability to work independently with little or no supervision and use sound judgment in decision-making to ensure critical information is obtained and shared with appropriate persons.

Preferred Qualifications

- CPS, CAP or other related professional certification.
- Experience providing administrative support in a research and/or academic environment; specifically working with researchers and other faculty.
- Experience with supervision of direct reports.

Pay Band

4

Appointment Type

Regular

Salary Information

Starting at $55,000 - depending on experience

Review Date

September 16, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

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