Administrative Coordinator

Title: Administrative Coordinator

State Role Title: Admin & Office Specialist III

Hiring Range: $42,000.00

Pay Band: 3

Agency: The Science Museum of Virginia

Location:Broad Street Station

Agency Website:https://smv.org/

Recruitment Type: Agency Employee Only - A

Job Duties

The Science Museum of Virginia is looking for a highly organized, quality focused, energetic individual to fill the position of Administrative Coordinator. This position reports to the Museum's Administrative Supervisor, and supports Administration, the Human Resources Team and procurement. Responsibilities include travel administration, purchasing, recruitment scheduling, onboarding and offboarding administrative tasks, file management, other HR tracking and administrative tasks, as well as supporting the accessibility to the museum for museum staff, contractors, vendors and deliveries, mail room coordination, check requests and other tasks and projects as they come up and as appropriate. Answers phones and handle calendars of the Agency Director and Deputy Directors.

Benefits
The position offers a competitive benefits package including medical, dental, vision, FSA, HRA, HSA, life insurance, 457 and pension plan, short and long-term disability and employee assistance program. The Science Museum has a generous paid time off policy, including vacation leave, four days family & personal leave, eight sick days per year and 13 paid holidays.

Minimum Qualifications

Desirable candidates would have exceptional skill in computer-based office programs to include Google Workspace, Microsoft office, calendar software and email, filing systems, telephone manner, interpersonal relations, and time management skills. Excellent oral and written communication skills. Administrative experience. Knowledge of procurement procedures. Ability to apply mature judgements that contribute to agency goals. Ability to establish and maintain effective working relationships with others. Ability to learn and use various business computer user applications. Ability to coordinate multiple projects at one time and prioritize work.

Additional Considerations

• Secretarial or Administrative experience.
• Project management skills.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The selected candidate must pass a criminal background check.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to "Your Application" in your Page Up account to check the status for this position. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices. Science Museum HR will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. If any assistance is needed when applying online, please contact Museum Human Resources at 804-864-1477.
The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities.
EEO/AA

Notice: Science Museum HR will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Richette Howell

Phone: 804.864.1477

Email: rhowell@smv.org

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.