Administrative Coordinator

VCU Massey Comprehensive Cancer Center

"To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals."

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Summary

Administrative Coordinators perform a wide variety of administrative, logistical, operational, and technical tasks related to operating a school, department, or business unit. Their typical responsibilities may include tracking and scheduling projects; filing summary reports; archiving; communicating with vendors; managing invoices; and providing responses to email and/or phone inquiries. They may work independently or as a member of a team. This position is responsible for supporting a designated administrative office at Massey Comprehensive Cancer Center and will serve as an intentional growth and development role that will last exactly 12 months. This position will have consistent support check-ins with mentors and supervisors to ensure career growth and development.

Restricted Position: Start date 9/23/2024 - End date 8/29/2025 with benefits

Typical Duties

• Provides high-level administrative coordination essential to assigned location/unit
  
• Duties include day-to-day purchasing, expenditure requisitions, revenue management, timekeeping, and general administrative support.
  
• Reporting to the Operations Director for Diversity, Equity, and Inclusion, the Coordinator interacts directly with directors, university administrators, faculty, staff, HR Associates, and students and trainees, and is a key member of the administrative team.
  
• Essential duties in calendar management, email communication, travel planning and reimbursements, and room reservations for meetings.
  
• Order office supplies, food purchases, etc. appropriately and proactively and manage all special purchases using the eVA procurement system and a university purchasing card.
  
• Monitor expenditures using a detailed tracking system to ensure spending is within budgetary constraints and resolve any issues promptly.
  
• Operates office in an efficient manner and other relevant duties as assigned.