General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002097 NC Salary Grade Equivalency GN06 Classification Title Administrative Support Specialist - Journey Working Title Administrative Support Specialist Salary Range $35,608 - $44,510 Anticipate Hiring Range $35,608 - $41,000 FLSA Status Non Exempt Division Academic Affairs Department College of Health & Human Svc (Col) Work Unit Public Health Sciences Work Schedule
8:00 am - 5:00 pm; Monday - Friday
Hybrid teleworking schedule up to 1-2 days may be available
with supervisor approval once onboarding into position is complete.
Primary Purpose of Position
The Administrative Support Specialist's principal responsibilities will be to support the Department Chair and the administrative needs of faculty who direct academic programs in the Department, including creating and maintaining reports on course offerings, program participants (conducting focus reports), statistics (e.g. student progression and retention), and/or the effectiveness of our academic programs.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties

• Support Unit Head in administering Department, including:
• Scheduling meetings (physical or virtual), producing minutes,.
• Handling confidential personnel records.
• Working with budgets.
• Facilitating purchasing & travel requests for faculty.

Other Work Responsibilities

• Scheduling, event planning

Departmental Preferred Experience, Skills, Training/Education

• Experience handling confidential information related to personnel.
• Experience with p-card, purchasing and travel authorizations, and transactions.
• Experience working in a team environment as well as highly organized, efficient and able to work well with other departments.
• Experience working in higher education and with University-related systems (49er Mart, Banner, Zoom, Concur).
• Experience and knowledge of Microsoft and Google suite.
• Strong attention to detail and takes ownership to handle complex procedures from beginning to end.
• Strong oral and written communication skills.

Necessary Licenses or Certifications Work Location CHHS 431 Posting date 06/08/2024 Closing date 06/23/2024 Proposed Hire Date 07/29/2024 Contact Information Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.