Associate Governmental Program Analyst/Staff Services Analyst

Are you passionate about fact finding, problem solving, and influencing change? If so, the Secretary of State's Human Resources Bureau (HRB) is searching for a focused, committed, creative and passionate individual to join our Safety and Wellness Section (SWS) team. The ideal candidate will perform at a high level, contributing new ideas, navigating and influencing organizational/programmatic change, and have the diligence to guide personnel issues and ideas/changes towards resolution and fruition. The Secretary of State will consider the Staff Services Analyst classification for purposes of recruitment. The department will also consider a Training and Development (T&D) assignment for purposes of recruitment. Candidates that complete a successful T&D assignment may be transitioned into the formal classification without the need to re-compete for the position.

As a Human Resources Generalist, you would be a dynamic analyst: a liaison who handles a wide variety of responsibilities while expanding your knowledge through direct implementation of programs. HR work requires a thoughtful, open-minded critical thinker. Are you the ideal candidate?

Duties: Work with HRB peers to support in all facets of HR disciplines to perform process analysis, primarily focusing on SWS workflows and responsibilities, including Health and Safety and Equal Employment Opportunity. The incumbent is expected to exercise sound judgement and decision-making in performing all essential and marginal functions; employ and demonstrate general workforce competencies.

This position offers the unique opportunity to be involved in a wide range of HR tasks, including but not limited to:

Health and Safety Program

• Program Support: The incumbent supports various programs including Health and Safety, Employee Assistance Program, and the SOS Wellness Program. Duties include a wide variety of consultative and analytical assignments ranging from evaluating, planning, and coordinating efforts to facilitate SWS services to all levels of staff. Responsibilities include facilitating meetings and trainings, conducting ergonomic evaluations, crafting agency wide communications, preparing recommendations, developing program procedures, coordinating emergency evacuations, and collecting data and other related work.

• Enforcement of Safety Protocols: Health and Safety analysts also implement and enforce safety protocols in accordance with Federal, State, and local control agency guidance such as the Department of industrial Relations/Division of Occupational Health, Center for Disease Control and Prevention, California Department of Public Health, California Department of Human Resource, as well as Sacramento and Los Angeles County; to ensure all civil service laws and regulations as well as departmental policies are adhered to and properly documented.
  

EEO Program

• Investigations: Independently conducts investigations into allegations of violation of the SOS Anti-Discrimination, Harassment, and Retaliation Prevention and Workplace Violence Prevention Policies as they relate to discriminatory, harassing, retaliatory, bullying, or violent acts/threats against or by SOS Employees. Stays actively current on applicable laws, rules, regulations, procedures, and best practices as well as any recent landmark court decisions and the implications for the SOS EEO program. Effectively manages all investigatory case work and consults with program managers and appropriate Human Resources Bureau staff to resolve complex and highly sensitive issues; prepares and writes meeting recaps and investigative complainant, respondent, and investigatory reports; determines if allegations violate SOS policies; may represent the SOS in related conferences, meetings, and court proceedings.
• Reasonable Accommodation: Intakes and reviews Reasonable Accommodation requested and determines if the request meets the standards of a qualifying employee with a disability. Works closely with employees, and management teams to coordinate the interactive process for purposes of determining suitable Reasonable Accommodation. Advises managers/supervisors on next steps/expectations regarding employee limitations.
• Limited Examination and Appointment Program (LEAP): Monitors candidate status and assists the supervisor with the Job Examination Period (JEP) evaluation, ensures all knowledge, skills, and position competencies have been assessed, and verifies the supervisor recommends approving appointment to the position for which the candidate is testing.
• Worker's Compensation: Manages the Worker's Compensation caseload for the department; works with managers/supervisors and State Compensation Insurance Fund to ensure that the proper forms are complete and in compliance with mandated timelines; corresponds with the injured employee's medical provider to identify specific physical limitations and/or restrictions and cost control issues.

You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-446146

Position #(s):
785-233-5393-XXX

Working Title:
Associate Governmental Program Analyst/Staff Services Analyst

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A

Shall Consider:
STAFF SERVICES ANALYST
$3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
2

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov .

Special Requirements

Supplemental Questionnaire: Interested applicants must respond to each of the three (3) questions in the Supplemental Questionnaire below. The Supplemental Questionnaire must be numbered in the same order as listed; be no more than two (2) typed pages using business professional font size and style. Applications without a completed and detailed Supplemental Questionnaire will not be considered.

Describe your two most distinguishing analytical competencies and share how these competencies support your ability to succeed in a human resources role.

This position requires the successful applicant to be self-starting, able to prioritize tasks, to communicate effectively, and able to show initiative. Please provide some examples where you have worked within a team environment and demonstrated these abilities.

Describe your experiences which display your ability to provide others with general information regarding policies, rules and or procedures. What processes or methods do you follow to ensure effectiveness in your delivery?

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/30/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Paul Parham
1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814
Please drop off applications at the first-floor lobby rotunda
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Supplemental Application - Please submit your responses to the supplemental questions as indicated in the Speical Requirements Section.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most desirable candidate will possess the following Knowledge, Skills and Abilities:

• Knowledge of the State of California Civil Service laws, rules, policies, and procedures
• Be service oriented with the ability to remain flexible and adapt to rapid changes in priorities and work assignments while maintaining a high degree of accuracy
• Ability to think critically and research, interpret data and apply laws, rules, bargaining unit contracts, practices and principles as they apply to personnel management and human resources
• Strong written and verbal communication skills and the ability to clearly present complex and accurate information from thorough and complete analyses
• Ability to develop and present decisions and facilitate discussions related to the area of organizational performance
• Proficiency in Microsoft Office Suite (e.g., Excel, PowerPoint, Word, Visio)
• Strong time management and prioritization skills and demonstrated ability to meet deadlines
• Ability to work independently and take initiative.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Paul Parham
(916) 653-6974
pparham@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.