Procurement & Financial Services Analyst - 131934

Payroll Title:
PROCUREMENT ANL 2 Department:
SIO - Earth Section (IGPP/GRD) Hiring Pay Scale
$65,000-$85,000/ Annually Worksite:
SIO Appointment Type:
Career Appointment Percent:
100% Union:
Uncovered Total Openings:
1 Work Schedule:
Days, 8 hrs/day, Mon-Fri

#131934 Procurement & Financial Services Analyst
Filing Deadline: Thu 9/12/2024
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UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 09/03/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 09/12/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

This position offers a hybrid work arrangement with a combination of onsite and remote work.

Department Overview

The Earth Section of the Scripps Institution of Oceanography encompasses research in the Cecil H. & Ida M. Green Institute of Geophysics and Planetary Physics (IGPP) and the Geosciences Research Division (GRD). Research in IGPP spans a broad range of topics in geophysics including seismology, geodynamics, geodesy and crustal deformation, geomorphology, planetary physics, geomagnetism and paleomagnetism, oceanography and electrical methods. The Cecil and Ida Green IGPP is recognized internationally as an outstanding research and teaching institution in geophysics with focus on maintaining modern infrastructure for conducting research including buildings, computer networks, computing mass storage, seagoing instrumentation, communications and global observatories. Research in GRD embraces atmospheric, marine and solid earth chemistry, cosmochemistry, paleoceanography and paleoclimate, stratigraphy, geobiology and paleoecology, hydrogeology, global and regional tectonics, and paleomagnetism.

Within the Geosciences Research Division, the project ALERTCalifornia provides state-of-the-art technology that supports data-driven decisions to prepare for, respond to, and recover from natural disasters. Based at the University of California San Diego, ALERTCalifornia is a public safety program working to understand wildfires and other natural hazards and determine short and long-term impacts on people and the environment to inform management decisions. ALERTCalifornia's multidisciplinary team is based at UC San Diego's Jacobs School of Engineering, Qualcomm Institute, and Scripps Institution of Oceanography. The program also works closely with partners across the state.

The state-focused program manages a network of more than 1,080 monitoring cameras and sensor arrays (as of June 2024), and collects data that provides actionable, real-time information to inform public safety. In addition to the camera network, and in response to increasingly frequent and severe climate-driven disasters, ALERTCalifornia is prioritizing novel data collection and research. These data are open-source and are shared with fellow institutions and partners. Advanced technology offers fresh insight into the cascading disasters associated with wildfires, such as post-fire debris flows, floods, and erosion. These data will lead to a greater understanding of natural disasters and their long-term pacts on air, water, and soil quality as well as human health in California.

Position Overview

Under general supervision, the Procurement and Financial Analyst coordinates the financial operations of moderate complexity, ensuring timely and accurate processing of high-value purchase orders for the acquisition of cameras, equipment, supplies, and services. The incumbent reports to the Earth Section Business Office Financial Manager, with a dotted line to Professor Neal Driscoll, the Principal Investigator of Alert CA. The Procurement and Financial Analyst is responsible for financial transactions, including lab-specific travel and reimbursement requests, and ensures compliance with financial policies and procedures. Processes invoices, payments, and purchase orders, serving as first level of contact for invoicing and PO-related inquiries, and providing responsive and attentive support to stakeholders. Coordinates single source justifications and verifies sufficient funding availability to support procurement requests. Maintains confidentiality of sensitive information, such as 4 camera site lists, and facilitates MOU signatures, SOW and SSPR reviews, and other financial agreements. Responds to AlertCA email inbox inquiries, processes new requisitions and PO modifications, and onboards new vendors in Oracle and PaymentWorks, exercising judgment within defined limits to determine most effective financial management methodologies.

Prepares internal control reports, distributing findings to fund managers for action, and follows up to ensure corrective measures are taken. Oversees procurement card administration, managing cardholder accounts, transactions, and compliance. Processes a variety of journals for the Earth Section Business Office.

QUALIFICATIONS

• Strong knowledge of financial data management and reporting systems.
• Understands ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).
• Ability to read and interpret terms and conditions of basic contracts.
• Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
• Proficient in the use of standard spreadsheet and word processing software. Skill and knowledge to access complex computerized databases for ad hoc queries and generation of simple reports, etc. Demonstrated computer skills in the areas of word processing, spreadsheet programs and database management packages (MS Word, Excel, etc.). Skill to set up and maintain computerized and hard copy filing and data systems.
• Knowledge and understanding of internal control practices and their impact on protecting University resources.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment with changing priorities, strong organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to communicate effectively in writing and verbally. Demonstrated written communication skills and business writing experience to correspond with all levels of administration, vendors, agents, staff, etc. using correct rules of grammar, punctuation, and proper formats.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $58,600 - $100,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $28.07 - $48.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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