Job Summary Purchasing Coordinator

Under general supervision of the Business Office Manager, serve as the primary departmental purchasing resource for Molecular & Cellular Biology in the College of Biological Sciences. This position provides purchasing support to faculty, staff, and students. Initiate purchase requests including gathering competitive costs & making vendor suggestions and researching vendors & determining if they meet department/university purchasing requirements. Research new or unusual services or supplies as needed. Serve as a primary point of contact to faculty, staff, students, vendors & other university departments to resolve issues & discrepancies. Manage shipment & receiving, as well as travel & entertainment processing for the department.

Apply By Date

07/10/2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Experience performing purchasing-related tasks to include but not limited to placing orders, researching product specifications, obtaining and providing cost comparison information, interpreting terms and conditions of contracts, and determining total costs including tax and shipping.
• Experience processing complex purchasing and accounts payable transactions.
• Experience coordinating projects and services with central units, outside vendors and internal customers to conduct effective planning, training, negotiations, problem-solving, and dispute resolution.
• Experience providing customer service and exercising diplomacy in dealing with others and resolving potential problems and discrepancies.
• Skill to anticipate and analyze problems; locate and utilize resources; devise and implement change/solutions; and recognize and resolve invoice discrepancies.

Preferred Qualifications

• Experience interpreting policies and procedures for facilities management, campus services and purchasing.
• Experience working with online financial reporting systems with proficiency and strong computer skills to produce correspondence, forms, reports, etc. on University systems.

Key Responsibilities

• 70%, PURCHASING & FINANCE SUPPORT
• 25%, TRAVEL & ENTERTAINMENT PROCESSING.
• 5%, SPECIAL PROJECTS

Department Overview

The Department of Molecular and Cellular Biology is a large teaching and research unit within the College of Biological Sciences. The department is comprised of 32 faculty in addition to emeriti faculty, lecturers, specialists, researchers, visiting faculty, postdoctoral scholars, undergraduate and graduate students, and instruction, administrative and research staff.

Molecular & Cellular Biology has adopted the following Diversity, Equity, and Inclusion statement: we are committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

Position Information

• Salary or Pay Range: $27.34 - $39.18 /hour
• Salary Frequency: Bi-weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, Ca
• Union Representation: CX - Clerical & Allied Services
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Work Environment

• Work a flexible schedule with occasional overtime and weekend responsibilities to meet operational needs.
• Work in a shared work environment that is occasionally noisy.
• Vacation is restricted during peak workload periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere