Department Description Student Services Advising Assistant - BLANK AST 3

Job Summary

Under the general supervision of the Undergraduate and Graduate Program Coordinators, provide administrative assistance and support to meet the operational needs of the Department of Agricultural & Resource Economics undergraduate and graduate programs. Act as the Student Advising Center's first point of contact for students, staff, and faculty with questions pertaining to the department's advising programs either responding directly or directing inquiries to the appropriate person.

Apply By Date

July 1st 2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Experience working with students in a degree-oriented program at a university level/college level.
• Experience using web-based programs and tools in a student services or educational setting (e.g.,

databases, on-line tracking systems, student information systems).

• Experience planning events of various levels of complexity.
• Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style, while using standard business software applications including word processing, email, calendaring software and spreadsheets.
• Excellent oral communication, customer service and interpersonal skills to communicate clearly, effectively, and professionally in person, by email and by phone.
• Skills, initiative and resourcefulness to understand, research, recognize and resolve general problems.
• Organizational skills to set up and maintain files.

Preferred Qualifications

• Experience with Banner, DESII, ICMS, and other related campus and UC database systems.
• Experience with working independently, taking initiative, and self-motivated.
• Ability to organize work effectively to achieve timely progress on projects; manage multiple simultaneous projects, distributing effort among projects and team members as appropriate to meet project schedules and to manage heavy workload. Work as an integral team member to support organizational goals and objectives.
• Skills to complete projects and meet business requirements with minimal supervision; take initiative to follow-up on projects and assignments. Ability to anticipate and recognize problems; work as a team member and seek assistance when necessary.
• Skills and knowledge to recognize using discretion and sound judgment when managing confidential and sensitive issues and information.
• Ability to communicate clearly and professionally, in oral and written formats; while paying attention to details and accuracy, including confirming information to prevent miscommunications.

Key Responsibilities

• 50% - Undergraduate student support
• 10% - Event planning
• 40% - Graduate Program support

Department Overview

The Department of Agricultural & Resource Economics is a large complex academic department with 24 ladder faculty, 6 cooperative extension specialists, 3 academic federation faculty, and 10 Unit-18 lecturers. The department provides instructional, research, and outreach programs. This position is part of a team of two who manage all aspects of ARE's undergraduate and graduate programs.

Position Information

• Salary or Pay Range: $27.34/hr. - $39.18/hr.
• Salary Frequency: Bi-Weekly
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: Full-Time, 100%
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Ability to work with sensitive documents and maintain confidentiality at all times.
• Work in an environment with constant interruptions
• Ability to communicate clearly and effectively
• Frequently sit and work at a computer and use a mouse and keyboard for long periods of time..
• Close visual acuity to constantly view a computer screen clearly.
• Frequently work around moderate noise conditions
• Ability to lift 25lbs.
• Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Work Environment

The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work flexible and occasional overtime during evenings, weekends and holidays to meet operational needs.
• Requires in-person, on-site work with limited remote work opportunities.
• Restricted use of vacation during academic quarters, particularly during the first two weeks of any quarter.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere