Business Operations Specialist - Advanced (HCA/OIG #22989)

$19.82 - $31.71 Hourly

$41,218 - $65,949 Annually

This position is a Pay Band 60

Posting Details

This job posting may be used to fill multiple vacancies.

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

Our Vision

• Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

• We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

• Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.
• Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.
• Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.
• Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Business Operations Specialist - Advanced will:

• Handle dally business financial operations within the New Mexico Human Service Department's (HSD) Office of Inspector General (OIG), Central Office and Albuquerque Office.

How does it get done?

The Business Operations Specialist - Advanced is responsible for;

• Preparing and processing requisitions for goods and services, invoicing for payment, and processing in-state and out of-state travel reimbursements for OIG employees both in Santa Fe and Albuquerque;
• Filling the role of OIG Records Liaison for purposes of archiving, retaining and destruction of confidential documents;
• Assisting with answering the fraud hot-line and main line for the OIG in Santa Fe and entering all referral complaints in the Automated System Program and Eligibility Network (ASPEN) database;
• Updating the budget spreadsheet for the OIG and informing upper management aware of any budget issues and;
• Calculating overlap months in the Public Assistance Report Information System (PARIS) worksheet and assisting with the PARIS project on a quarterly basis.

Who are the customers?

• The general public;
• OIG Central and Albuquerque Office staff and;
• Staff in the Administrative Services Division (ASD).

Ideal Candidate

The ideal candidate has:

• Financial experience and SHARE experience;
• Microsoft Excel experience and familiarity with the financial process for State Government;
• The ability to work independently and have confidence in the work they produce.

Minimum Qualification

Associates Degree in Business Administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 4 years of experience OR High School Diploma or Equivalent AND 4 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 2 years of experience Associate's degree or higher in any field AND 4 years of experience 3 Bachelor's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License.

Employment is subject to a pre-employment criminal history background investigation and is conditional pending results.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

Benefits:

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Agency Contact Information: Alex Rodriguez (505) 538-5184. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.