Business Operations Specialist - Operational (GSD #10101900)

$18.34 - $29.34 Hourly

$38,140 - $61,024 Annually

This position is a Pay Band 55

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Why does the job exist?

This position provides a high level of administrative support to the General Services Department (GSD) Office of the Secretary; ensuring smooth operations and effective communication across the office. Additionally, this role is responsible for organizing office operations and functions, contributing to an efficient and professional environment.

How does it get done?

This position is crucial in ensuring consistent and professional coverage for the Office of the Secretary. The incumbent will serve as the first point of contact and provide vital support to the General Services Department by assisting employees and the public with general inquiries, both in person and by phone. In addition, the position handles clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, supporting travel requests, routing documents for signature and coordinating office supplies and technology.

Who are the customers?

GSD employees and leadership staff, State agencies and employees, and other stakeholders.

Ideal Candidate

- Office administration and customer service.
- Clerical and general office support.
- Multi-tasking in a busy workplace.
- Excellent communication skills.
- Using Microsoft Word, Excel, Outlook and Internet Explorer.

Minimum Qualification

High School diploma or Equivalency and two (2) years of experience in office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Working Conditions

Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs.

Supplemental Information

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Agency Contact Information: Diana Barela (505) 827-2000 or diana.barela@gsd.nm.gov. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining unit.