College of Veterinary Medicine Program Coordinator

Key Responsibilities: Graduate Program Administration and Graduate Student Services

Recruitment, admissions, and enrolled student experience: 50%
Respond to inquiries from prospective students and/or faculty
Manage all phases of recruitment, admissions and enrollment cycles for MS, PhD and Poultry Health Certificate programs
Develop and implement admissions procedures, including faculty committee review process, SLATE application system review, Virtual Interview Days, and Recruiting Day.
Provide recruitment and admission data and statistics for assessment and strategic planning purposes
Implement recruitment strategies through communication and marketing initiatives
Advise prospective MS and PhD students on admission and enrollment requirements and procedures in order to provide students with a positive application experience
Liaise with and advise faculty who are interested in enrolling a graduate student
Manage and address student problems and questions regarding admission policies and procedures, graduate school admission application, admission review and decisions and program enrollment
Manage student annual review process

Manage Student Representative Activities & Events: 10%
Support and execute programs for current students including social events, volunteer opportunities, networking lunches, panels and professional development presentations
Facilitate, schedule, and plan regularly scheduled and ad-hoc meetings with OGP and student reps
Facilitate, schedule, and plan periodic professional development sessions
Facilitate, schedule, and plan periodic student town hall meetings
Facilitate, schedule, and plan Spring BBQ
Create and execute all recruitment programs and events
New Graduate Student Orientation
CVM Recruiting Events
External Recruiting Events
CVM's Research Day/RIDE Summit
Responsible for CVM's role in St. Paul Campus Science in Seconds in conjunction with CFANS and CBS
CVM administrator of central 3MT program
Manage OGP's role in CVM Commencement
Check in meetings with DVM/PhD cohort (semesterly)

Graduate Faculty: 5%
Liaise with faculty inquiring about graduate faculty status, provide accurate information on program policy and procedure related to graduate faculty membership
Manage new and renewing graduate faculty applications, distribute to relevant Program Advisory Committees
Communicate application decisions and next steps to graduate faculty
Facilitate bi-annual graduate faculty meetings; solicit agenda items, create PPTs, manage invitation and Zoom meeting reservations
Organize monthly meetings for graduate program advisory committees; solicit agenda items, keep minutes/records, manage invitation and Zoom meeting reservations
Organize and facilitate monthly OGP and DGS meetings; solicit agenda items, create PPTs, keep minutes/records, manage invitation and Zoom meeting reservations

Graduate Student Fellowships: 5%
Manage fellowship program, understand intent of fellowships, communicate intent and purpose of fellowship awards to graduate faculty and graduate students
Administer fellowship nominations, create online forms, manage submission process
Utilize central scholarships system to award fellowships when required
Liaise with CVM finance group to distribute fellowship awards when appropriate
Convene ad-hoc review committee to select fellowship recipients

Communications: 5%
First point of contact/responsible party for departmental email account
Respond to inquiries from prospective students and/or faculty
Develop, write, collate, produce and distribute weekly OGP newsletter using Salesforce
Provide input on program recruiting materials
Liaise with CVM Communications to promote program and student accomplishments
Maintain OGP-related google groups (CMB & VMED student lists, CMB & VMED grad faculty lists) or assigned DEI groups

MnDRIVE: 20%
Guide all phases of the application and selection process for MnDRIVE Global Food Ventures Graduate Student Development Award Program (in cooperation with CFANS and SPH leadership)
Advise on appropriate professional development activities
Guide MnDRIVE fellows on required cohort activities
Implement program activities including travel for all MnDRIVE
Collect and distribute MnDRIVE year end reports
Oversee MnDRIVE Celebration Lunch

Other: 5%
Take on special projects as needed
Other duties as assigned

Qualifications

Minimum qualifications: BA or BS degree and at least two years of experience in student services or higher education, or a combination of education and relevant work experience to equal at least 6 years.
Is able to cultivate a sense of inclusion and belonging for groups of people. Ensures all differences are welcome. Understands structural and organizational inequities and works to address gaps. Has self-awareness and a commitment to social awareness. Has the ability to present/facilitate discussions amongst learners. Experience/understanding of neurodiversity in the workplace. Experience in higher education, especially student services and admission

Preferred qualifications:
Proficiency in SLATE
Proficiency in Google Suite; especially sheets, docs, and slides
Experience with PeopleSoft
Experience with event and project management
Basic understanding of Tribal and Indigenous educational frameworks, willing to be trained in Tribal State Relations
Experience working with international student populations
Grounds practice and decision making in ethnic studies, critical studies, and data driven research

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).