Comptroller - Procurement and Contract Professional

Job Description

Applications must be filed athttps://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045832

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller's office.

About The Division

Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.



Qualifications:

Minimum Qualifications

• Bachelor's degree.

• 4 years of experience with state project management, SCRUM, supply chain management, procurement, contract management/monitoring, or auditing.

• 2 years of experience in specification development, planning, scheduling, and buying products, supplies, and services which are highly technical.

• 2 years of experience in Texas state purchasing methods and processes.

• 2 years of experience with CAPPS (Centralized Accounting Payroll/Personnel Systems) specifically the Purchasing related modules.

• Experience with facilitating meetings and work sessions.

Preferred Qualifications

• Bachelor's degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.

• 7 years of experience with state of Texas procurement methodologies including experience with large complex IT procurements.

• Knowledge of project management theories, practices, and experience managing projects.

• Experience of effectively managing complex workloads, working with large teams, and coordinating/directing teams.

• Experience with planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the guidelines and procedures published in the Texas Procurement Manual and the Texas Contract Management Guide.

• 1 year experience of effectively using or working with Salesforce.

Substitutions

• One additional year of experience performing supply chain management, procurement, project management, contract management/monitoring, or auditing work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).

• Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) may substitute for one year of the required experience or thirty semester hours (one year) of educational requirement but may not substitute for both experience and education.

Licenses and Certifications

• Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment. Must be duel certified within 12 months of employment.

• Preferred Certifications: Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD), or both (duel certified) certification at time of interview.

SUMMARY OF PHYSICAL REQUIREMENTS

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

In this role you will:

• Coordinates, reviews, develops, and manages, purchases and solicitations for agency goods and services (consumables, software, hardware, professional services, etc.), coordinates evaluations, negotiations, and subsequent contract awards.

• Performs contract development and procurement related activities which may include but are not limited to the receipt and processing of requisitions, assessment of business needs, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents.

• Enters and reviews procurement data and coordinates the maintenance of associated files.

• Follows and ensures compliance with legislative and regulatory requirements related to CPA procurement transactions including adherence to the State Procurement and Contract Management guide and the HUB program.

• May provide input and perform user acceptance testing for system, implementation or contribute to the creation of documentation for the Procurement and Contract Management Administration Systems.

• Provides and assistance in user story development, user acceptance testing for systems such as CAPPS. Salesforce, and SharePoint.

• May assists with business process system documentation and training as needed.

• Works with other key system stakeholders to provide assistance and guidance in system use and coordination.

• Manages and monitors CPA contract performance, including tracking key metrics with agency contract managers.

• Works with assigned contract managers across agency and maintains provides input for the agency Contract Management and Monitoring Plan (CMMP) and Streamlined Contract Monitoring Schedule for high-risk contracts.

• Ensures that agency can validate vendor performance for the deliverables and the due dates contained in the contract.

• Reviews contract deliverable content expectations, acceptance criteria, and contract delivery dates, quality, contents, and documentation standards with the contract manager/monitor.

• Coordinates with agency contract manager, monitors, and business owners to affirm that contract deliverables are reviewed and accepted by all appropriate parties before signing acceptance. Coordinates with contract managers to ensure all vendor deliverables have been accepted prior to authorizing payment of invoices.

• Performs other related duties as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.