Executive Assistant

Who You'll Work With
In this role, you will be a creative problem solver for the senior partner and/or partner whom you support.

You will partner with your partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high quality end-product. The partners' network includes their teams, practices, and internal colleagues.

You will build ongoing rapport with your partners, their clients, client assistants, internal colleagues, and other EAs globally. You will act as an informed representative for the partners when interacting with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.

What You'll Do

As an Executive Assistant based in our San Francisco or Silicone Valley (Redwood City) office, you will be expected to have excellent technical and interpersonal skills, regular and reliable attendance, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.

You will organize, strategically manage and maintain detailed, complex calendars for senior partners and others.

This role will regularly include schedule calls and meetings through coordination of schedules of senior leadership participants and coordinating travel and travel logistics/preferences for individual supported.

You will also track and manage all incoming communications including responding to correspondence that does not require personal attention of the partner. Additionally, with minimal guidance, you will assume responsibility for planning, organizing, and executing major projects. This includes planning client and internal meetings, conference calls, conferences/events and lunches and diners.

As a member of the Global Assistant function, you will collaborate with Executive Assistant Managers and department members in creating smooth workflow, including soliciting assistance from others as needed and helping others as appropriate; follow-through and flexibility to ensure appropriate and timely actions and deadlines are met.

Qualifications

• Undergraduate degree required
• 5+ years or experience supporting senior leaders
• Outstanding administrative and organization skills including the ability to prioritize and multi-task
• Strong ownership and proactivity evident through responsibility and accountability for end-product
• Highly professional presence on telephone, email, and all other work-related communications platforms
• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
• Strong technical skills, including proficiency in MS Outlook, PowerPoint, Word and Excel
• Attention to detail and confidentiality
• Comfortable working in a team setting with client service "can do" attitude