Executive Assistant

Chicago Sports Network (CHSN) is seeking an Executive Assistant to support the company President. This position requires a highly organized, proactive, resourceful and adaptable individual who can manage a diverse range of administrative and strategic tasks in a fast paced, entrepreneurial environment. There will be a heavy emphasis on drafting written correspondence and materials.

Essential Duties and Responsibilities:

• Manage and maintain the President's calendar, including scheduling appointments, meetings and travel arrangements
• Organize complex calendars and schedules, while proactively identifying and resolving any scheduling issues
• Coordinate and facilitate communication between the President and internal/external stakeholders
• Organize and prepare materials for executive meetings, board meetings, and other key events
• Prepare and edit correspondence, reports, presentations and other documents as needed
• Take minutes during meetings and distribute them to relevant parties, ensuring follow-up on action items
• Represent the company and the President positively through professional communication, strong follow-through skills and sound judgment
• Assist with planning and coordinating events, conferences, and other activities
• Handle logistics for off-site meetings and events involving the leadership team
• Manage sensitive matters with a high level of confidentiality and discretion
• Maintain and organize shared documents, reports, and other resources for the leadership team
• Foster a collaborative environment by encouraging open communication and teamwork
• Be responsive to emails/texts/phone calls, with contact outside of normal business hours
• Read, research, collect, and analyze information as needed to support strategic decision making
• Gather feedback from leadership team members on processes and workflows
• Propose and implement improvements to enhance efficiency and effectiveness
• Ad hoc projects and tasks as assigned to support the President and CHSN as a whole

Minimum Qualifications and Requirements:

• Bachelor's Degree in Business Administration, Communications, or related field required
• 5+ years of experience in as an executive assistant, preferably supporting C-level executives and/or equivalent experience in the sports/media industry
• High proficiency in Microsoft Office and other office productivity tools, with eagerness to learn new software and systems
• Very strong business writing skills
• Keen interest in learning about the industry and staying up to date on news and trends
• Exceptional organizational, communication, and time management skills
• Ability to navigate ambiguity, exercise flexibility, and demonstrate willingness to do what it takes to get the job done in a fast paced environment
• Ability to anticipate needs and take immediate action
• Strong problem solving skills and attention to detail
• Ability to build trust and collaborative relationships at all levels of the organization
• Strong commitment to maintaining confidential information and embodying professionalism at all times

The Chicago Sports Network (CHSN) will launch in October across multiple platforms. The network will air more than 300 live Blackhawks, Bulls and White Sox games annually and include pre- and postgame coverage while showing multisport programming 24 hours a day. CHSN will broadcast from studios located in both Chicago's United Center and Guaranteed Rate Field. The network will start airing Blackhawks and Bulls preseason games in October, showing White Sox games beginning in 2025.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other status protected by applicable law.

Job Questions:

1. Are you a current employee of NBC Sports Chicago?
2. Are you legally authorized to work in the US?
3. Will you now or in the future require sponsorship for employment visa status?
4. Are you at least 18 years of age or older?

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