Executive Assistant
Normal, Illinois
Employer: Carle Health
Industry:
Salary: Competitive
Job type: Part-Time
Position Summary:
The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.
Qualifications:
EDUCATIONAL REQUIREMENTS
Associates degree in business, business office management, or related discipline.
CERTIFICATION & LICENSURE REQUIREMENTS
None.
EXPERIENCE REQUIREMENTS
Three (3) years general office experience. Must have supported a manager or above.
SKILLS AND KNOWLEDGE
Advanced knowledge of Microsoft Office Suite software. Ability to clearly convey, persuade, and negotiate information and ideas to people and groups both in written and oral form to build cooperation and consensus. Exercises delegated authority to serve as a liaison on behalf of the executive by relaying instructions and information and following commitments to completion. Ability to identify and understand issues, problems and opportunities; determines course of action and appropriate solutions.
Essential Functions:
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.
Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.
The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.
Qualifications:
EDUCATIONAL REQUIREMENTS
Associates degree in business, business office management, or related discipline.
CERTIFICATION & LICENSURE REQUIREMENTS
None.
EXPERIENCE REQUIREMENTS
Three (3) years general office experience. Must have supported a manager or above.
SKILLS AND KNOWLEDGE
Advanced knowledge of Microsoft Office Suite software. Ability to clearly convey, persuade, and negotiate information and ideas to people and groups both in written and oral form to build cooperation and consensus. Exercises delegated authority to serve as a liaison on behalf of the executive by relaying instructions and information and following commitments to completion. Ability to identify and understand issues, problems and opportunities; determines course of action and appropriate solutions.
Essential Functions:
- Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement.
- Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings.
- Manages access to the executive by screening calls and visitors to determine appropriate course of action. Uses judgment and independence to make changes to schedules and matters of the executive. Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities.
- Plans and organizes retreats, conferences and/or annual meetings for the executive. Makes travel arrangements as needed. Locates and assembles information for various reports and conferences. Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.
Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.
Created: 2024-08-27
Reference: 45216
Country: United States
State: Illinois
City: Normal
Similar jobs:
-
Executive Administrative Assistant
Lenovo in Chicago, Illinois -
Executive Administrative Assistant
Lenovo in Chicago, Illinois -
Executive Assistant
The LaSalle Group in Chicago, Illinois -
Executive Administrative Assistant
S.C. Johnson & Son, Inc. in Chicago, Illinois -
Assistant Dean of Executive Education
Northwestern University in Chicago, Illinois💸 $123492 - $177077 per year -
Executive Assistant I - Infrastructure
Chicago Transit Authority in Chicago, Illinois💸 $50000 - $60000 per year -
Senior Executive Assistant to the CEO
The LaSalle Group in Chicago, Illinois -
Executive Assistant
AEG in Chicago, Illinois -
Executive Assistant to the Dean of Kellogg
Northwestern University in Evanston, Illinois💸 $90000 - $107000 per year -
Executive Assistant (On-Site)
Frontier Management in Skokie, Illinois -
Executive Assistant
Insight Global in Chicago, Illinois -
Executive Assistant to the CEO
The LaSalle Group in Chicago, Illinois -
EXECUTIVE ASSISTANT
UHS in Chicago, Illinois -
Executive Assistant
Addison Group in Chicago, Illinois💸 $75000 - $90000 per year -
Executive Assistant
Ascension Health in Evanston, Illinois -
Executive Assistant to CEO
The LaSalle Group in Downers Grove, Illinois -
Executive Assistant
Insight Global in Chicago, Illinois -
Executive Assistant to CEO
The LaSalle Group in Chicago, Illinois -
Executive Assistant
Ascension Health in Elk Grove Village, Illinois -
Executive Assistant 2
Northwestern University in Evanston, Illinois💸 $69000 - $79000 per year