Executive Assistant

Job Title: Executive Assistant

Location (city, state): Houston, Texas

Industry: Nonprofit

Pay: $36- $40/hr DOE

About Our Client:

The nonprofit organization is focused on serving its clients with a mission-driven approach, fostering a positive and professional work environment. The Executive Assistant will play a key role in supporting the President/CEO and other senior executives in achieving organizational goals.

Job Description:

The Executive Assistant provides professional administrative support of a complex and confidential nature to the President/CEO. This role requires coordination, communication, and discretion, representing the executive office through correspondence, telephone, and personal interactions.

Key Responsibilities:

1. Coordinate appointments, seminars, travel, and business activities for the President/CEO.
2. Handle incoming/outgoing calls and mail for the President/CEO.
3. Maintain files and manage the central filing system for the Foundation.
4. Prepare and submit expense reports for the President/CEO.
5. Supervise daily office operations and manage office supplies.
6. Assist in communication with the Board of Directors.
7. Collaborate with senior management on progress reports and financial updates.
8. Proof and edit reports, presentations, and other written communications.
9. Assist with the maintenance and updates of the strategic plan and Conflict of Interest Statements.
10. Ensure the completion of performance management tools and use SMART goals for annual reviews.
11. Provide support to senior management as requested.

Qualifications:

• Skills:
  • Strong confidentiality, discretion, and judgment
  • Excellent writing, editing, organization, and communication skills
  • Adaptability to changing priorities
  • Advanced knowledge of Microsoft Office (Excel, PowerPoint, Outlook)
  • Positive, professional attitude
  • Teamwork-oriented
• Education:
  • High School Diploma or GED required
  • College degree preferred
• Experience:
  • 5+ years of executive administrative or related experience
• Physical Requirements:
  • Ability to sit for extended periods
  • Fine motor skills for keyboard use
  • Ability to lift file boxes (~20 lbs)
• Licensure: None required

Additional Details:

• Reports to the President/CEO
• Supervises the Front Desk Receptionist
• Serves clients, executive staff, board members, associates, and the general public

Perks:

• Individual computer, email account, and internet access
• Business cards provided

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.