Executive Assistant to the Vice President

Posting Details

Posting Summary

Working Title Executive Assistant to the Vice President Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Nonexempt Pay Band 04 Position Number 299R0142 Agency Mountain Empire Community Coll Division Mountain Empire Community Coll (Div) Work Location Wise - 195 Hiring Range $42,905 minimum adjusted for experience and education Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
8:00 a.m. - 4:30 p.m., Monday - Friday
Foundation event coverage may require an occasional night or weekend.
Sensitive Position No Job Description

Mountain Empire Community College is a comprehensive two-year college serving residents of Lee, Scott, Wise, and Dickenson counties, and the City of Norton. MECC is one of twenty-three colleges in the Virginia Community College System and operates under policies established by the State Board for Community Colleges and the Local Advisory Board. The College is financed primarily with state funds, supplemented by contributions from the local jurisdictions.

Provides administrative support to the Vice President of Finance and Administrative Services 50% of the time and support to the Vice President of Institutional Advancement 50% of the time.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge, skills, and abilities required to be successful in the position:

• Excellent verbal and written communication skills as demonstrated in the application package.
• Excellent interpersonal and customer service skills both one-on-one and in event settings.
• Extremely proficient in Microsoft Office Suite , especially Excel, Outlook Calendar, and Word, and financial reporting software.
• Excellent organizational skills and attention to detail.
• Expert understanding of clerical procedures and systems such as record keeping, bookkeeping, and filing.
• Ability to work independently during the absence of a supervisor.
• Creative and effective problem-solving skills in office management and with customers.
• Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.
• Must have a basic knowledge of accounting practices and the ability to learn accounting software systems including financial reporting forms.
• Ability to maintain confidential and meticulous records.
• Ability to effectively write business correspondence including emails and letters.
• Social intelligence competency or the ability to work with others toward a shared goal, participating actively, sharing responsibility and rewards, and contributing to the capability of the team.
• Communicates with the Foundation and Advisory Boards, donors, other divisions within MECC , students, and community members and can understand their needs while acting as a welcoming host during Foundation events, board meetings, and division activities.

Required minimum qualifications:

• Extensive experience in an administrative role, which may be substituted by an associate’s or higher degree in a related field.
• Success in a previous customer service role.
• Physical ability to work during special events by standing/walking for long hours at a time and lifting up to 25 pounds without assistance from floor to waist level.
• Ability to work a variety of hours to accommodate Foundation events.
• Experience creating financial reports.
• Proven ability to learn new software packages.

Additional Considerations

• Microsoft Office certification.
• Administrative support technology certification.
• Experience as an event planner/coordinator.
• Basic understanding of legal regulations and permits required for events.

Operation of a State Vehicle No Supervises Employees No Required Travel
Infrequent local travel.
Travel to and from Foundation events.
Rare statewide travel.

Posting Detail Information

Posting Number CLS_3143P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/13/2024 Job Close Date 08/26/2024 Open Until Filled No Agency Website www.mecc.edu/employment Contact Name Cory Darnell Email hr@mecc.edu Phone Number 276-523-9081 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.