Financial Specialist - State Controller’s Office

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

This position is located in the Division of Executive Budget and Finance (DEBF), State Controller's Office and is headquartered at the DOA Office Building at 101 E. Wilson Street, Madison, WI 53703. This position will have telework capability which can be discussed in more detail in the interview process.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Position Summary

Under the general supervision of the Financial Program Supervisor, this position is primarily responsible for entry and maintenance of the State's supplier and customer data files. The supplier and customer database forms the basis for all AP and AR functions of the entire State of Wisconsin. The position will work with State Agencies, State Bureau of Procurement, Municipalities, and Suppliers to ensure that information is accurately established and maintained within the PeopleSoft (STAR) system. In addition, this position will respond to a variety of correspondence received from the State's suppliers and customers. This includes reviewing payment histories, determining discrepancies in supplier files and initiating and facilitating corrections to financial information. To do this, the position performs a combination of routine tasks, such data entry into financial systems / databases, along with more complex analysis and interpretation of incoming data. This position also answers routine customer service questions on accounts, supplier records and payment discrepancies.

Salary Information

This position is in schedule-range (02-11) with an hourly rate of $21.66 an hour.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

This position is Limited Term Employment (LTE) and is limited to 1,039 hours in 26 consecutive pay periods (1 year).

Wisconsin residency is required for Limited Term Employment positions.

Limited Term Employment (LTE) positions are not civil service classified positions, do not give any rights to permanent civil service classified positions and do not lead to permanent status.

Qualifications

Qualified applicants will have education training or experience in any of the following:

• Accounting practices, principles, and techniques
• Management information systems and general information technology processing methods
• Working with accounting software (e.g. STAR/PeopleSoft, or similar)

How To Apply

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications . Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

Questions can be directed to Michelle Bassuener at michelle.bassuener@wisconsin.gov .

Deadline to Apply

Applications must be submitted by 11:59pm on Tuesday, September 17, 2024.