Financial Specialist-Advanced

Introduction

Do you thrive working in a fast-paced environment? Do you want to help make a difference in the lives of the public? The DOJ is looking for highly motivated and talented individuals to join our Division of Management Services, Bureau of Budget & Finance as a Financial Specialist - Advanced.

It is the mission of the Wisconsin Department of Justice (DOJ) to protect the public and ensure that justice is done. To continue to meet this mission, the principles of equity, inclusion, and employee well-being have become a foundation for all work performed at DOJ, on behalf of Wisconsinites.

The DOJ is committed to developing and supporting a workforce and culture that is rich in diversity and innovation. It is the department's goal to ensure that all DOJ employees are empowered to be authentic, claim belonging, and thrive. This is your opportunity to make and be the difference. Click here to learn more about DOJ.

In addition to working with a dynamic group of people, we offer amazing benefits , such as excellent health insurance, ample paid leave, flexible work schedules, and an employee assistance program that offers a variety of programs and resources to help promote wellness. Furthermore, employment within the state of Wisconsin provides job stability, work/life balance, and numerous intrinsic rewards from doing meaningful work.

This position is headquartered at the Risser Justice Center located at 17 West Main Street in Madison.

The deadline to apply for this job announcement is September 15, 2024, at 11:59pm. For any questions, please contact Pamela Fredrick, Human Resources Specialist at fredrickpj@doj.state.wi.us or (608) 419-3546 .

Position Summary

Under the general supervision of the Financial Manager, this position is the subject matter expert for the complex accounts receivable services of the agency. It is responsible for performing a broad range of complex accounting services related to revenue receipting.

This position ensures financial transactions are prepared and processed in accordance with Generally Accepted Accounting Principles (GAAP), all applicable statutes, Wisconsin Administrative Codes, Department of Administration (DOA) policies, and Department of Justice (DOJ) policies and procedures. This position will prepare deposits for the entire department using cash receipt processes as required in the state accounting manual. This position is responsible for accounts receivable functions, including reconciliation of complex accounts, problem solving, and discrepancy resolution. This position is responsible to improve the internal control and efficiency of the accounts receivable function for all fund sources and coordinates these efforts with DOJ staff and management, the DOA State Controller's office and financial vendors. This position works directly with finance staff, department staff, DOA, and customers to resolve discrepancies, provide accounts receivable and revenue guidance, as appropriate. This position will support the accounts receivable functions in the unit, backing up other accounting staff as needed.

Salary Information

The Financial Specialist-Advanced position is in pay schedule 02 and pay range 15. The starting pay will be $29.58/hour. Pay for current or former state employees will follow the provisions found in the State of Wisconsin Compensation Plan. A 12-month probationary period may be required.

Job Details

This position may be eligible to work remotely up to 60% as part of a hybrid schedule, following an initial training period. Reporting to the headquarters in Madison on multiple consecutive workdays if needed. Travel to the headquarters is not eligible for travel reimbursement.

High speed internet access is required to meet the needs of remote work.

The Department of Justice does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

A background check, including fingerprints, will be completed on applicants prior to selection.

Qualifications

Please address the following in your resume and/or letter of qualifications.

Minimally qualified applicants must have education, training and/or experience in the following :

• Auditing and reconciling a variety of financial accounts and transactions
• Depositing checks, wires, and ACH's and performing reconciliations
• Accounts receivable functions to include billing and monitoring receivables
• Designing, creating, or maintaining spreadsheets using pivot tables and advanced functions

In addition to the minimum qualifications, a well-qualified applicant will have education, training, and/or experience in the following:

• Experience with ERP Accounting systems (i.e. PeopleSoft)
• Providing technical assistance to others and troubleshooting system processing issues
• Pre-auditing travel expenses reports for compliance with rules/statutes/policies

How To Apply

Apply online! To apply, click on "Apply for Job" to start the application process. Once logged in, click "Apply for Job" and follow the steps outlined in the application process. You will be required to submit a letter of qualifications and resume.

Each time you apply for a job; you should update and tailor your resume and letter of qualifications. You should clearly describe your education, training, and experience related to the items listed in the "Qualifications" section of the job announcement. These qualifications should be addressed in your resume and expanded upon in your letter of qualifications. This will allow a fuller assessment regarding your qualifications and those required for the job applying for.

Your resume should include the following:

• Your educational background including any course work that relates to the position in which you are applying.
• Your employment history, including experiences and/or duties and a summary of accomplishments and skills learned or used.
• Any training or experience, including volunteer work or internships, you have related specifically to the "Qualifications" section of the assessment.
• Spell out any acronyms and/or abbreviations the first time used.

Your letter of qualifications should include:

• Additional information regarding your past work experience, including volunteer work and internships, or coursework you have taken.
• Highlights of your most relevant skills and experiences as they related to the specific job you are applying for.
• Specific examples that clearly demonstrates your level of expertise.

What not to include in your resume or letter of qualifications:

Your application materials should not include any information that is not job-related, such as race, color, religion, sex, national origin, age, creed, disability, or genetic information. Further, do not include any self-identifying information such as photos, social security numbers, political affiliation, citizen status or conviction records.

Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the process. References will be requested from top candidates once interviews have taken place.

NOTE: Current/former State employees interested in a permissive transfer, demotion or reinstatement consideration must also apply.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

We appreciate the time and effort it takes to apply for positions. If any questions arise, please contact Pamela Fredrick, Human Resources Specialist, at fredrickpj@doj.state.wi.us or (608) 419-3546.

Deadline to Apply

The deadline to apply for this job announcement is Sunday, September 15, 2024, at 11:59 PM.