Grants Program Manager (00041)

Title: Grants Program Manager (00041)

State Role Title: Financial Services Manager I

Hiring Range: $70,000 - $85,000

Pay Band: 5

Agency: Department of Fire Programs

Location:Dept of Fire Programs

Agency Website:www.vafire.com

Recruitment Type: General Public - G

Job Duties

About the Agency

The Virginia Department of Fire Programs serves the citizens of the Commonwealth by enhancing public safety through supplemental funding to local governments, education, and training to first responders, fire prevention and life safety education through community risk reduction, and statewide fire code enforcement.

The objective of the Business Services Branch is to provide superior administrative support to the Agency, its employees, instructors, the Virginia Fire Services Board, it's stakeholders and the Commonwealth of Virginia.

About the Position

Manage the agency's grant-making activities as it relates to the administrative functions for all VDFP federal/state grants and ensure compliance with all regulations and requirements. Develop and implement policies and procedures by which the agency administers its financial assistance programs. Provide guidance, training and communication of grant program parameters and procedures to all involved in the grant processes. Manages bookstore operations including personnel management, invoice billing, order fulfillment, and merchandise inventory and accounts receivables. This position will have considerable impact on the effectiveness and credibility of the administrative actions of the Agency and the VFSB. As a result, this position will have considerable impact on the financial resources, goodwill, and relationships of the Agency, the VFSB and the Commonwealth.

This position has a Virginia Emergency Support Team (VEST) assignment and is designated as essential personnel. Provides support during an emergency incident either within the Virginia Emergency Operations Center (VEOC), in a field assignment or in support recovery operations. Maintains 24/7/365 situational awareness throughout the state. Ability to serve as an Agency spokesperson if needed. Employees may be required to work during emergency situations, such as inclement weather and natural or man-made disasters/events as directed. This may require irregular work hours, work at locations other than the official duty station, and may also include duties other than those specified in the employee's official Employee Work
Profile/job description.

Minimum Qualifications

Considerable experience and knowledge of state and/or federal grants management.
• Experience managing professional personnel; this position must routinely demonstrate the ability to lead and motivate a team to achieve synergistic solutions.
• Excellent interpersonal, verbal, and written communication skills with all levels of staff, general public and public officials.
• Ability to effectively interpret government policies, regulations, and guidance, and apply it to Agency activities; evaluate information from multiple sources and work effectively and cooperatively to align program strategy with new information.
• Considerable experience interacting with diverse constituencies such as the Virginia Fire Services Board; and the Agency's stakeholder groups; Virginia's fire services community and respective localities; and various state agencies (i.e. DPB, VDEM, etc.).
• Knowledge of Office of Management and Budget (OMB) Circulars governing grants administration and cost principles.
• Considerable knowledge of Generally Accepted Accounting Principles (GAAP) and governmental fund accounting and business management.
• Knowledge of the CAPP Manual, FASB and GASB.
• Experience demonstrating program management and organizational skills including the ability to set objectives; plan and prioritize competing requests/tasks/projects; manage multiple projects; solve problems and make decision independently; and manage deadlines in a fast-paced environment.
• Considerable skills in the use of computers - Microsoft Office and associated software.
• Experience demonstrating the ability to collaborate, partner, and build rapport with diverse public safety professionals and various stakeholders.
• This position shall serve the Agency and its customers through creative, proactive, objective, accurate, and timely planning, analysis, and evaluation.

Additional Considerations

Extensive experience in the fields of grants management or financial management with considerable knowledge of government management and operations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Criminal History: Employment is contingent upon the successful completion of a criminal background check.

Other: Must be eligible for employment in the State of Virginia and at least 18 years of age. A one-year probationary period is required of all newly hired employees to the State.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to
interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation ofreceipt when the application is submitted successfully. Please refer to "Your Application" in your RMS Account to check the status of your application for this position.

You may apply for this position at Home (virginia.gov) Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-225-2532

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.