IT Portfolio Manager- Finance

Title: IT Portfolio Manager- Finance

State Role Title: Info Technology Manager I

Hiring Range: $115,010 - $186,891

Pay Band: 6

Agency: VA Dept of Transportation

Location:Annex Building

Agency Website:https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as an IT Portfolio Manager - Finance in our Information Technology Division. This position serves as the IT Portfolio Manager directing Financial Planning, Procurement and Business Management program areas. This position is located in Richmond, Virginia.

The IT Portfolio Manager - Finance reviews and approves all technology requirements and investment business cases for proposed IT projects and procurements based on their support of the Commonwealth strategic plan for IT, the Commonwealth technology business plan, and the strategic goals and objectives of VDOT. They serve as advisory on all business-related procurements (RFPs, service agreements, etc.) with a technology component to ensure Commonwealth IT Goods and Services requirements are followed. Procurement duties include contract compliance management as well as vendor and supplier management. The IT Portfolio Manager - Finance manages the development and tracking of the annual IT budget and expenditures, ensuring all billing and invoicing is processed according to fiscal requirements. This includes supervising the use and reconciliation of the division's small purchase credit card and approving monthly transactions and statement. This position ensures VDOT management and staff are aware of compliance requirements in all functional areas, including financial management, procurement management, contract management, Fiscal, VITA, and Infrastructure Services Providers service management.

This position's specific responsibilities and duties will include, but are not limited to:

Ensure Compliance
Champion adherence to ITD policies and processes. Provide accountability for compliance by ensuring that Supervisors have appropriate functional controls in place to comply with required VITA, DHRM, VDOT, and ITD policy. Provide oversight by performing periodic reviews of those controls.

Execute Programs
Direct, through subordinate supervisors, all program, operations, and staff in assigned IT Portfolio. Perform managerial and technical work ranging from moderate to considerable difficulty. Responsibilities include planning, implementing, and improving programs, systems, projects and services within assigned IT Portfolio. Monitor processes for each program area within the assigned IT Portfolio by assessing performance via tactical Key Performance Indicators (KPIs). Work with supervisors to target underperforming areas for process improvements. Interact with ADAs and IT Portfolio Manager Cohort to ensure that customer needs are met. Focus on implementation of annual strategic focus areas in alignment with the IT Strategy and Business Plan. Apply effective management to ensure that expenditures within assigned portfolio are in alignment with the annual spend plan.

Lead, Develop and Direct Supervisors
Provide effective management of ITD Supervisors across a portfolio of IT functions. Interact with subordinates to provide leadership and guidance in managing their assigned area. Ensure development and performance improvement of assigned ITD staff. Actively contribute to the development and improvement of the ITD organization and all associated processes. Apply effective management to ensure that expenditures within assigned portfolio are in alignment with the annual spend plan.

Improve Processes
Manage work throughput by monitoring and measuring operational metrics alignment to ITD goals. Implement through subordinate supervisors' changes needed to bring operational performance into alignment performance and strategic goals.

VDOT employees serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state-funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Skill in managing IT supervisors in the planning, analyzing, designing, developing or implementing information technology programs, projects or systems for a large organization.
  
• Experience in managing IT Portfolios including Strategy and Governance, Infrastructure and Operations, Security and Risk, Applications, PPM & Projects, Data and Business Intelligence, Service Planning and Architecture.
  
• Skill with oversight and compliance controls for technologies and functions appropriate to leading an IT Portfolio.
  
• Skill in financial management.
  
• Skill in people and resource management.
  
• Ability to manage, monitor and facilitate compliance with state and VDOT requirements for procurement, budget, and billing processes.
  

Additional Considerations

• Extensive knowledge of Financial and Fiscal Management, with a focus in IT funding streams, forecasting and strategic investment management.
  
• Proven experience in IT planning supporting development, project management, and policy development.
  
• Knowledge of oversight compliance as they relate to information technology and Virginia Information Technology Agency (VITA) requirements.
  
• Demonstrated experience in strategic and tactical planning, program, project and portfolio management for large organizations in the public sector.
  
• Experience with the complete systems development life cycle, particularly with planning, analysis, design, and project management phases. Experience with solution and enterprise architecture compliance.
  
• Demonstrated ability to analyze financial and fiscal issues related to technology and develop solutions and recommendations for appropriate action.
  
• A combination of training, experience or education in computer science, industrial systems engineering, management or related field desired.
  
• Ability to obtain and maintain PMP certification as applicable to position.
  
• Experience leading IT professionals.
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

Contact Information

Name: Logan Sanchez

Phone: (804) 807-3482

Email: logan.sanchez@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.