Office Manager

Title: Office Manager

Agency: Northern VA Community College

Location: Alexandria - 510

FLSA: Nonexempt

Hiring Range: $65,000-$75,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:
General Description:
To manage the Language, Arts, and Social Sciences (LASS) division front office operations and staff and to support the activities of the LASS Division Dean, Associate Dean, faculty, staff and students. This position supervises administrative assistants and clerical P-14 hires. This position works closely with HR and payroll in preparing hiring actions and other sensitive and complex administrative tasks for the Dean, Associate Dean, and LASS faculty. This employee must be proactive and work independently to maintain the office functionality and coordinate division services. This position reports directly to the Division Dean and facilitates purchasing and tracks budget.

Duties and Tasks:

• The employee performs, supervises, and coordinates various administrative and business functions, and oversees an administrative team that is responsible for providing support services to students, faculty, and staff.
• The employee serves as a resource on administrative policies and procedures, and independently executes complex administrative and leadership responsibilities.
• The position is responsible for coordinating tasks, managing office workflow, and handling confidential and highly sensitive matters relating to personnel issues and performance evaluations.
• The employee supports the Division Dean in oversight of M&O budget, adjunct and full-time salary costs, and other accounts while tracking all Division expenditures and faculty workloads.
• This position supports the work of several units engaged in a variety of interrelated administrative and clerical functions in support of the LASS Division, its departments and its programs.
• The employee serves as a resource person on administrative policies and procedures, and independently executes complex administrative and leadership responsibilities.

Minimum Qualifications:

Required KSAs:

• Ability to take on tasks independently and pursue them to completion.
• Ability to adapt to varying work situations.
• Possesses a flexible approach to resolving challenges.
• Ability to anticipate needs of the Dean, faculty, and students.
• Ability to help other team members when needed.
• Takes actions that demonstrate consideration for the feelings and needs of others.
• Must be able to adapt to working with high levels of ambiguity.
• Exhibit tact in handling situations on behalf of the Dean.
• Applies knowledge of programs, operations, and administrative policies and procedures. Knowledge of supervisory principles and practices, office procedures and equipment, business, English, math, and work organization.
• Skill in operating office equipment including automated equipment such as printers, as required to carry out work responsibilities.
• Demonstrated ability to supervise and organize work, compose correspondence and prepare reports.
• Ability to interpret, explain, and apply a variety of rules, regulations, and standards.

Minimum Qualifications:

• Experience supervising employees and overseeing staff.
• Experience balancing and forecasting budgets.
• Experience with Microsoft Teams and the Office suite, specifically Word, PowerPoint, and Excel.
• Experience handling sensitive personnel information and documents.
• Experience with scheduling and enrollment portals (e.g., SIS).
• Experience submitting and processing expenses for travel and materials (e.g., eVA, Chrome River, etc.).

Preferred Qualifications:

Additional Considerations:

• Experience with budgets and payment processing.
• Experience with supervision of employees.