Office Manager - Office of the Chancellor
Houston, Texas
Employer: Houston Community College
Industry: Administrative & Clerical Support
Salary: Competitive
Job type: Full-Time
We are currently seeking an Office Manager who will advance the institution's proud tradition of excellence in academics, student life and community service. Come be a part of the HCC Mosaic.
The Opportunity
Budgets and courses and policies - oh my! Like the great Wizard of Oz, you'll be the one running the show behind the scenes. When your supervisor is busy elsewhere, you'll be handling administrative issues and making decisions.
You'll never be bored with the variety of projects in this job, and everyone will depend on you to keep things running smoothly. So, if you know how to keep the flying monkeys away, we've got just the job for you!
SUMMARY
Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems without supervision. Perform in place of the supervisor as needed. Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
May be responsible for semester course scheduling, and track enrollment/personnel matters.
Assist with the implementation of new policies and procedures.
Resolve or advise resolutions for a variety of administrative situations or problems in the absence of supervisor.
Make judgments and decisions to keep office functioning smoothly in absence of supervisor.
Compile and formats information and statistics into coherent specialized reports.
Prepare basic reports, such as budget or numbers reports.
Assist with the coordination of special projects.
Handle written and verbal confidential information.
Track and monitor budget transactions for multiple budgets.
Track numbers such as enrollment and or personnel.
Assist in budget planning by generating reports and monitoring transactions.
Schedule and confirm appointments for supervisor.
Create and maintain spreadsheets.
May have signature authority in the absence of supervisor.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.
EDUCATION
High school diploma or equivalent
EXPERIENCE
Three (3) years or more of progressive office experience
KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in Oracle, Microsoft Office Suite and other software applications as required
Excellent organizational skills
Excellent oral and written communication skills
Demonstrated ability to exercise initiative and judgment in decision-making
Ability to work independently
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
Additional Information
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
The Opportunity
Budgets and courses and policies - oh my! Like the great Wizard of Oz, you'll be the one running the show behind the scenes. When your supervisor is busy elsewhere, you'll be handling administrative issues and making decisions.
You'll never be bored with the variety of projects in this job, and everyone will depend on you to keep things running smoothly. So, if you know how to keep the flying monkeys away, we've got just the job for you!
SUMMARY
Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems without supervision. Perform in place of the supervisor as needed. Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
May be responsible for semester course scheduling, and track enrollment/personnel matters.
Assist with the implementation of new policies and procedures.
Resolve or advise resolutions for a variety of administrative situations or problems in the absence of supervisor.
Make judgments and decisions to keep office functioning smoothly in absence of supervisor.
Compile and formats information and statistics into coherent specialized reports.
Prepare basic reports, such as budget or numbers reports.
Assist with the coordination of special projects.
Handle written and verbal confidential information.
Track and monitor budget transactions for multiple budgets.
Track numbers such as enrollment and or personnel.
Assist in budget planning by generating reports and monitoring transactions.
Schedule and confirm appointments for supervisor.
Create and maintain spreadsheets.
May have signature authority in the absence of supervisor.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.
EDUCATION
High school diploma or equivalent
EXPERIENCE
Three (3) years or more of progressive office experience
KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in Oracle, Microsoft Office Suite and other software applications as required
Excellent organizational skills
Excellent oral and written communication skills
Demonstrated ability to exercise initiative and judgment in decision-making
Ability to work independently
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
Additional Information
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
Created: 2024-09-19
Reference: 24002EH
Country: United States
State: Texas
City: Houston
ZIP: 77069
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