Program Aide

To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The NYSDOT Region 11 is looking for qualified candidates to join the Structures Group.

The selected candidate for this position will be part of the Structures Group Capital Program Contracts Unit under supervision of Contract Management Specialist, will evaluate or review regional contracts, and purchases, requests for proposals, and other related financial documents.

The duties of the Program Aide in R11 Structures Contracts Unit will include, but are not limited:
• Assist the Regional Structures Contracts Unit managing Contract Management Specialist and overseeing Consultant contracts providing services for the Structures, Design and Traffic and Safety groups, including Conventional Agreements, Regional Design Service Agreement (RDSA) assignments, Term Agreements for Surveying Services (TASS) and Railroad Force Account Agreements (RRFA).
• Gather, review, and evaluate data required by the Contracts Unit.
• Develop, maintain, and update database and models.
• Become proficient with the Statewide Financial System (SFS) as it relates to procurement contracts and purchase order processing.
• Assist in coordination with Project Managers of Design Consultant contracts to plan and prepare for Supplemental Agreements that request time extensions and/or additional funds needed to complete the work assignments without delay.
• Prepare, review, and evaluate a variety of reports and records
• Review Consultant invoices submitted for payment.
• Oversee the contract close-out process for Final Acceptance of Consultant Work Evaluation of current Regional Capital Programs.
• Provide guidance, assistance, and training to the unit staff and/or potential bidder(s) to facilitate the contract and procurement processes.
• Supervise Office Assistants in the unit and support staff in the planning and development of procurement methods and documents.

Details will be discussed during the interview.

Additional Comments Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Salary to include an additional $3,400 location pay.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment
with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name NYS DOT - REGION 11

Telephone

Fax 718-482-4592

Email Address dot.sm.r11.personnel@dot.ny.gov

Address

Street NYS Dept. of Transportation - Region 11

47-40 21st Street

City Long Island City

State NY

Zip Code 11101

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice
Number R11-24-83 and last name in the subject line and referenced in the letter of interest no later than September 24, 2024 to:
NYS Department of Transportation
Personnel - Region 11
47-40 21st Street - Room 840
Long Island City, NY 11101
Via email: dot.sm.r11.personnel@dot.ny.gov
***PLEASE INCLUDE R11-24-83 IN THE SUBJECT LINE***