Program Aide - Registrar's Office

MINIMUM QUALIFICATIONS:

Competitive Qualifications:

To qualify for the Program Aide position, candidates must be on the current eligible list for Program Aide, or be eligible for reinstatement, or be eligible for transfer to the Program Aide title. To identify if you meet transfer criteria for this title, please email Elizabeth.fitzgerald@oneonta.edu

OR

Non-competitive Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

*To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Preferred Qualifications:
• Excellent customer service skills.
• Excellent written communication skills.
• Experience with Banner, Argos, Microsoft Office suite
• Detail oriented
• Ability to prioritize tasks and multitask.
• Self-motivating and can work alone
• Team oriented and can work in a group.
• Inquisitive and willing to ask questions.
• Initiative and a positive attitude

Duties Description Duties Description:
- Conduct pre-check and final degree clearance for students who have applied to graduate.
- Coordinate the registration for Special Registrations, SUNY Cross Registration and SUNY/Hartwick Exchange Program.
- Maintain email correspondence to the graduation@oneonta.edu email account.
- Update student records for Refused Offers of Admission
- Prepare and disseminate materials for commencement.
- Answer routine inquiries at the Registrar's Office Student Services Counter and over the telephone.
- Scan and index documents into student records.
- Maintain a Procedures Manual for assigned tasks.
- Work one Sunday in December for commencement; and one Saturday in May for commencement.
- Assist with other related duties for the Registrar's Office and University functions as needed.

Additional Comments Department Description:

The Office of the Registrar is responsible for maintaining the course catalog, coordinating the registration process for fall, spring, and summer terms, and overseeing the management of final grades, including timely entry and processing of grade changes in accordance with institutional policies. The office ensures the integrity of the grading process, issues missing grade reports, and retains comprehensive academic records, including documentation of disciplinary decisions and appeals.

In collaboration with academic schools, the Office conducts degree audits, manages diploma procurement, posts degrees, and reports graduate information to the U.S. Department of Education via the National Student Clearinghouse. Additionally, the office handles leave of absence and withdrawals, produces official transcripts, and verifies attendance, enrollment, academic and disciplinary standing as required. All records are preserved in perpetuity. To learn more about the University and the Department visit: https://suny.oneonta.edu/ or
https://suny.oneonta.edu/office-registrar

To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=179972 Please upload a cover letter, resume, and contact information for three professional references (required). You may add additional documents you would like a candidate to supply.

Some positions may require additional credentials or a background check to verify your identity.

Name Elizabeth Fitzgerald

Telephone 6074362024

Fax

Email Address elizabeth.fitzgerald@oneonta.edu

Address

Street 234 A Netzer Administrative Building

108 Ravine Parkway

City Oneonta

State NY

Zip Code 13820

Notes on Applying To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=179972 Please upload a cover letter, resume, and contact information for three professional references (required). You may add additional documents you would like a candidate to supply.