Project Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: Monday - Friday, 9:00am - 5:00pm
• Building:
• Salary Range: $75,000.00 - $85,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Columbia Residential manages a portfolio of 149 graduate and faculty residential buildings around the Morningside Heights campus as well as in Manhattan Valley and Riverdale, Bronx. The department is responsible for routine operations and maintenance of over 5,700 University-owned or managed units which are used to house eligible students, fellows, and faculty and certain eligible officers of research, libraries, and administration.

Reporting to the Executive Director, the Project Coordinator for Residential Maintenance & Trades plays a vital role within the Residential Maintenance and Trades team. The Project Coordinator will collaborate with various departments that interact with the team and will be responsible for planning and executing initiatives that support maintenance operations and staff coordination for ten TWU specialty mechanics.

Responsibilities

• Monitor the repairs and maintenance budget, oversee the training for all mechanics team members, participate in day-to-day operations, manage major projects from initial planning through implementation, and conduct follow-up after project completion.
• Independently resolve issues, assist with project development and planning to enhance the efficiency of services provided by the Maintenance and Trades team, and support the implementation of new strategies and processes aimed at improving work quality, productivity, and customer service.
• Track employee licenses and certifications to ensure compliance and prevent expiration is also required. Under the supervision of the Assistant Director, this position manages and oversees a variety of office support functions.
• As the primary point of contact for internal and external stakeholders, often dealing with complex and confidential matters, the role ensures the smooth operation of the department's administrative activities.
• Additional duties include managing graduate furniture inventory, coordinating deliveries, dispatching daily work orders, data entry, payroll submission, ordering supplies, and controlling inventory. Maintaining fleet vehicle records and cataloging department information related to building systems are also part of this position.

Minimum Qualifications

• Bachelor's degree and/or equivalent experience required. Additionally, a minimum of 3 - 5 years related experience required.
• Strong customer service orientation. Excellent interpersonal, communication and team building skills are essential.
• Demonstrated ability to manage numerous and diverse activities simultaneously, organizing and prioritizing appropriately to meet demands and expectations.
• Successful candidate must be able to work independently, problem solve, make recommendations for change, implement and provide a strong process perspective. Strong computer skills required, including familiarity with Microsoft Office.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Commitment to Diversity

Columbia University is dedicated to increasing diversity in its workforce, its student body, and its educational programs. Achieving continued academic excellence and creating a vibrant university community require nothing less. In fulfilling its mission to advance diversity at the University, Columbia seeks to hire, retain, and promote exceptionally talented individuals from diverse backgrounds.