Research Administrator II

Classification Title:

Research Administrator II

Job Description:

Grant Management/Post Award

Upon the receipt of grant funding, the RA II is responsible for setting up financial reporting methods as designed by the College of Medicine, Department of Pediatrics and ensuring that all requirements are followed. Responsible for ensuring that all technical requirements of the funding agency are met.

Monitor daily Department post award grant/contract project activities. Implement awarded contracts and grants budgets into the university financial system. Serve as liaison between all involved agencies of an awarded contract. Will coordinate reporting requirements by sponsoring agent as well as reconcile and prepare financial reports and supporting work papers as required by University and Department.
Conduct special cost and/or budgetary studies and analyze findings as requested by administration. Work closely with department pre-award personnel, university grant offices, and College for compliance with agency, university policies and Federal regulations.

Financial Records/Reconciliations/Reporting

Reconcile all grant accounts and prepare financial reports and supporting work papers for variety of accounts based around post-awarded contracts and grants. Implement awarded budgets into university financial system and work closely with faculty and PI for revision of budgets when required, no-cost extensions, IRB and IACUC expirations and renewals; reporting; and cost analysis.

Provide monthly grant reports to the Principal Investigators (PIs) on all their grants, overhead, miscellaneous donors and foundation accounts. This includes but is not limited to any startup funding as appropriate. These reports will include month to date, year to date and project period to date data as well as where personnel is currently being charged.

Maintain database and file records for financial revenue and expense monitoring per agency and university policy. Serve as department backup reviewer and approver for travel and purchases in the University PeopleSoft Financial System as it relates to contracts and grants.

Grant Review/Pre-Award

Work in conjunction with the other research administrators in the department to prepare and submit grants and contracts, and work in conjunction with PIs in adjusting grant budgets according to University of Florida (UF) and granting agency guidelines; complete granting agency forms; review all grant applications prior to submission using a comprehensive checklist to ensure completeness and compliance with university and agency guidelines. Such a review shall include correct language and scientific notations that constitutes the proposal.

Effort Reporting
Responsible for certifying each semester all faculty and staff research, and teaching effort. This includes working with the department administrator to ensure that effort is entered correctly. Prepare financial reports and projections on an as needed basis for the Director and all other duties as assigned.

Expected Salary:

$57,000 - $62,000 annually

Minimum Requirements:

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

• Extensive knowledge of University of Florida, State, and Federal rules, regulations, policies and procedures pertaining to extramural grant and research contracts.
• Comprehensive knowledge of the grant proposal process and experience with using UFirst.
• Ability to interpret and apply grant & contract guidelines and regulations.
• Must be able to work independently with demonstrated problem-solving skills and attention to details.
• Excellent verbal and written communication skills.
• Skilled in the use of Microsoft Word, Outlook, and Excel software.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Advertised: 14 Aug 2024 Eastern Daylight Time
Applications close: 02 Sep 2024 Eastern Daylight Time