Research Administrator III - Hybrid Work Option

Classification Title:

Research Administrator III

Job Description:

The Department of Medicine, Administration is seeking a full time Research Administrator III. This Department is the largest department in the University of Florida's College of Medicine with over 1000 total employees in 13 subspecialty divisions, each with its own division chief, faculty, and staff. This position oversees the grants related tasks for assigned divisions. These tasks include but are not limited appointments, distributions, pre-award grant proposal processing, post-award administration, and financial budgeting transactions. The incumbent must be highly organized and motivated individual with a capacity for hard work, able to work within a team and have strong customer service skills. The ideal candidate with have had at least 5 years of prior experience with pre and post award grants management and a working knowledge of clinical trial compliance processes.

Essential Functions;

PRE AWARD Grant Management
20% - Assist all assigned divisions with the submission of large, complex grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline. Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. The RA III must be proficient with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA).

POST AWARD Grant Management
Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award. This particular position will work extensively with sub-award management and complex program project awards. Facilitates the completion of all post award transactions to include: budget transfers, JE's, CAS Exemptions requests etc.

Responsible for entering salary distributions for all faculty and staff in assigned divisions. Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions.

Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine Clinical Research HuB, Dean's Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.

Maintains auditable accounting records. The RA III assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests.

5% Keep up-to-date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants. Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Exercise management controls and fiscal accountability in all research and grant endeavors.

Responsible of Department's grant transfers for new faculty. Review and prepare all grants transfers require documents for appropriate administrative and budgetary requirements. Provide resources and guidance to faculty and staff preparing proposals; including assistance with budget calculations, administrative documentation, and proposal submission requirements.

Work with the Assistant Director of Research on the design of grant records, management programs and grant data-input for the department's intranet filing system. Work in the maintenance of all financial files to ensure prompt information retrieval. Develop corresponding financial and operational reports as needed.

Other duties as assigned.

Expected Salary:

$69,000 - $79,000 Annually

Minimum Requirements:

Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

Individual should be able to demonstrate a strong departmental research background with 8+ years managing various award types such as, NIH, DoD, NSF awards.

Special Instructions to Applicants:

In order to be considered, you must upload your resume.

This position is time limited.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Advertised: 19 Aug 2024 Eastern Daylight Time
Applications close: 27 Aug 2024 Eastern Daylight Time