Utility Accounts Payable

Summary

VCU's Facilities Management Department is seeking to hire for a Utility Accounts Payable position.

The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for FMD Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university wide utilities (electric, natural gas, water and wastewater) invoices, and assists in identifying and resolving utility billing discrepancies.

Responsibilities include (but are not limited to):

University Utility Invoices

• Record invoice AiM utility module - entering utility bill SOP
• Track and report missing utility invoices monthly
• Assist in meter setup/update for new, transfer, or terminated services
• Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
• Scan documents to share point for utilities
• Assist in submitting copies of invoices to 3rd party vendor

Procurement - University RealSource

• Process payments for all utility invoices per University policy and procedures
• Track and record vendor check information
• Elevate all vendor payment discrepancies
• Assist in researching payment disputes

Other Duties

• Assist in maintaining and updating SOPs and ARMICS
• Assist in developing ad hoc AiM utility reports
• Assist in special projects for Financial Services
• Attend sub-committee meetings for AiM procedures as needed