UTKCG - Administrative & Financial Associate - Business Analytics and Statistics

Administrative & Financial Associate

The University of Tennessee's Career Gateway is looking to fill the temporary assignment of Administrative & Financial Associate with Business Analytics and Statistics. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Please see the job specifics below and if you have any questions, please email careergateway@utk.edu.

Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.

Pay Rate: $18.96/hour

Schedule: Monday - Friday 8-5

Job Length: Approximately 2 months

Job Qualifications:

• Ability to review and accurately apply UT policies to all work activities, particularly financial and human resource related tasks, to maintain compliance.
• Ability to establish and maintain respectful and effective working relationships with colleagues, at all levels.
• Ability to gather relevant information from multiple sources and synthesize information to provide guidance through non-routine financial and human resource situations and resolve complex problems.
• Excellent customer service, critical thinking, problem solving, conflict resolution, sound judgment and decision-making skills.
• Excellent verbal and communication skills that are effective with individuals from diverse backgrounds, environments and roles.
• Ability to prioritize, organize, and manage a high volume of work with multiple tasks in order to meet internal and external deadlines.
• Ability to enhance training through effective self-directed learning initiatives.
• Ability to maintain confidentiality.
• Intermediate to advanced knowledge in the use of Microsoft software applications such as Excel, Word, Outlook, SharePoint, Teams.

Administrative:

• Oversee the floor.
• Managing key and floor access.
• Office mail and packages, facilities and maintenance requests.
• Answering of phones, ring central and data ports.
• Copier maintenance and copier reports.
• Ordering of department supplies.
• Conference room scheduling.
• Oversee cleanliness and organization of the floor, conference room, and kitchen.
• Assist faculty, student, and office visitors with inquiries.
• Provide directions to work-study students.
• Update department information lists and signage.
• Maintain records management - paper and electronic.

Financial:

• Handle all purchasing for department, faculty, and staff.
• Process New Vendor Requests, Invoices, Petty Cash Reimbursements, Deposits, Non-Travel Card Charges/Reimbursements.

Other Job Duties:

• Assist with other duties as assigned.

Skills:

• Accounts Payable
• Accounts Receivable
• Administrative
• Computer Skills
• Customer Service
• Data Entry
• Excel
• Invoicing
• Multitasking
• Organization

Qualifications:

Education:

Required: Associates Degree

Preferred: Bachelors Degree

Experience:

Required: 2 year

Preferred: 4 years