Accounts Payable Specialist (Levels I-IV)

Department

Disbursement Services (Accounts Payable) | Controller's Office

Responsibilities

The Controller's Office offers career ladders for many of our positions which allow tenured employees promotional opportunities within their job. The successful candidate will be hired at the most appropriate level of Accounts Payable Specialist level I through IV, based on education and experience.

This position is responsible for performing general disbursement-related responsibilities with a focus on processing payments, reviewing exceptions, and supporting university-wide disbursement-related activities.

Examines, investigates, and validates basic eSettlement exceptions weekly. Analyzes and builds information based on query results to take corrective actions for all University voucher transactions. Provides preventive recommendations to reduce recurring exceptions.

Validates and coordinates voucher spreadsheet uploads for Disbursement Services, which includes the creation of basic cXML spreadsheet files.

Elevates non-standard questions, discrepancies, and issues through senior team members or management for resolution.

Processes basic wire payments. Verifies supporting documentation are consistent with the University's payment request process and follows the appropriate application of Florida Statutes and Florida State University policy.

Reconciles basic employee cash advances; ensures cash advances are in compliance with the initial application/fund request and works closely with departments to take corrective actions. Provides additional support with disbursement-related services to include both Accounts Payable and Travel Services; analyzes AP automation and payment efficiency throughout University bill-paying sites.

Acts as a liaison to resolve issues between vendor, departmental representatives, and Procurement to ensure prompt payment. Participates in basic development, testing, and training needs for Disbursement Services along with ERP.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Candidates with additional years of related experience will be considered for Accounts Payable Specialist roles level II- IV. Each level requires an additional two years of related experience.

Preferred Qualifications

• Ability to demonstrate effective customer service skills.
• Ability to demonstrate critical thinking based upon in-depth data, substantiating information, considering and respecting others' input personal values, and ethics.
• Ability to prioritize, organize and perform multiple work assignments.
• Ability to perform accurately in a detail-oriented environment.
• Ability to work well in a team environment ensuring that good working relationships are maintained.

Helpful

The Controller's Office offers career ladders for many of our positions which allow tenured employees promotional opportunities within their job. The successful candidate will be hired at the most appropriate level of Accounts Payable Specialist level I through IV, based on education and experience

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is in the mid $40,000's, commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .