Administrative Assistant - Auxiliary Services

Title: Administrative Assistant - Auxiliary Services

Agency: Tidewater Community College

Location: Norfolk - 710

FLSA: Nonexempt

Hiring Range: $32,842 - $40,000, commensurate w/ experience

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will support the functions of the Office of Financial Services and the Office of Auxiliary Services by assisting with financial reporting, accounting and audits, training and communications for the departments. This position provides administrative support including meeting minutes, presentations, and record keeping. This position provides support to students and staff in the StormCard, AIS, and eVA systems. This position is responsible for Procurement duties for Financial Services and Auxiliary Services. This position is responsible for coordinating meetings and resources throughout the college on behalf of the Office of Financial Services and the Office of Auxiliary Services. This position may be called upon to participate in StormCard student initiatives.

Minimum Qualifications:

• Skilled in using Microsoft Office Suite products.
• Skilled in Adobe Acrobat software.
• Skilled in Oracle/PeopleSoft Financial software as well as eVA/Procurement software.
• Ability to use effective customer service and project management techniques.
• Ability to prioritize work, adapt to rapidly changing priorities, and meet deadlines with little or no supervision.
• Ability to communicate effectively with a diverse public and to handle complex situations under pressure.
• Ability to interpret and apply policies and procedures in daily activities.
• Ability to organize, key, edit and accurately proof large documents.
• Ability to communicate effectively orally and in writing.
• Ability to extract data from one or multiple systems and prepare reports.
• Experience working with the public.

Preferred Qualifications:

• Experience providing administrative support in an executive environment.
• Experience providing administrative support in higher education.
• Experience in a State or Government Agency purchasing office.