Administrative Assistant - Auxiliary Services

Posting Details

Posting Summary

Working Title Administrative Assistant - Auxiliary Services Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 295R0440 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $32,842 - $40,000, commensurate w/ experience Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
8:30 AM -5:00 PM, Monday - Friday
Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will support the functions of the Office of Financial Services and the Office of Auxiliary Services by assisting with financial reporting, accounting and audits, training and communications for the departments. This position provides administrative support including meeting minutes, presentations, and record keeping. This position provides support to students and staff in the StormCard, AIS , and eVA systems. This position is responsible for Procurement duties for Financial Services and Auxiliary Services. This position is responsible for coordinating meetings and resources throughout the college on behalf of the Office of Financial Services and the Office of Auxiliary Services. This position may be called upon to participate in StormCard student initiatives.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Skilled in using Microsoft Office Suite products.
• Skilled in Adobe Acrobat software.
• Skilled in Oracle/PeopleSoft Financial software as well as eVA/Procurement software.
• Ability to use effective customer service and project management techniques.
• Ability to prioritize work, adapt to rapidly changing priorities, and meet deadlines with little or no supervision.
• Ability to communicate effectively with a diverse public and to handle complex situations under pressure.
• Ability to interpret and apply policies and procedures in daily activities.
• Ability to organize, key, edit and accurately proof large documents.
• Ability to communicate effectively orally and in writing.
• Ability to extract data from one or multiple systems and prepare reports.
• Experience working with the public.

Additional Considerations

• Experience providing administrative support in an executive environment.
• Experience providing administrative support in higher education.
• Experience in a State or Government Agency purchasing office.

Operation of a State Vehicle No Supervises Employees No Required Travel
No

Posting Detail Information

Posting Number CLS_3286P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/10/2024 Job Close Date 09/24/2024 Open Until Filled Agency Website TCC.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.