Administrative Assistant - Court Improvement Program

Title: Administrative Assistant - Court Improvement Program

State Role Title: Administrative Assistant

Hiring Range: Commensurate with Experience

Pay Band: UG

Agency: Supreme Court

Location:Supreme Court of Virginia

Agency Website:WWW.Vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Office of the Executive Secretary of the Supreme Court of Virginia is seeking a highly organized, detail-oriented person with excellent administrative, communication, and interpersonal skills to perform administrative duties as Administrative Assistant to the Director of the Court Improvement Program. The Court Improvement Program focuses on improving the court system's ability to manage and resolve cases involving children who are abused or neglected, or in foster care. Virginia has received grant funding for this department from the U.S. Department of Health and Human Services since 1995.

This position offers a competitive benefits package that includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short-and long-term disability.

Essential Duties & Responsibilities:

The primary responsibilities of the Administrative Assistant include (i) general office administration, calendaring, monitoring phone calls, and processing mail; filing and email maintenance (ii) maintaining committee membership, scheduling, and supporting meetings; (iii) tracking grant requirements and expenditures; (iv) reviewing reimbursement vouchers for accuracy; (iv) providing operational support for the department; and (v) assisting as requested by the Director. The Administrative Assistant will be part of the OES Court Improvement Program and report to the department's Director.

Minimum Qualifications

Applicants must: (i) have demonstrated organizational and office administration skills; (ii) be competent in Outlook, Access, Excel, Word, Adobe Acrobat, and WebEx; (iii) use excellent interpersonal, communication, and problem-solving skills in the workplace; (iv) work well independently and collaboratively; (v) have experience in meeting planning; and (vi) have a high school diploma or equivalent.

Additional Considerations

Competitive applicants will have a minimum of two years of court, business, or office experience. A working knowledge of MS SharePoint, OneNote, PowerPoint, SurveyMonkey, and other online survey tools is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

A cover letter, resume, and state application are required.

Contact Information

Name: Te'Aria Bennett

Phone: No Calls

Email: Humanresources@vacourts.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.