Administrative Assistant to the President

Posting Details

Posting Summary

Working Title Administrative Assistant to the President Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Nonexempt Pay Band 04 Position Number 29500119 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $50,000 - $65,000, commensurate w/ experience Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
8:30 AM - 5:00 PM, Monday - Friday to include some evenings and Saturdays as required.
Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will furnish direct administrative support to the President and serve as liaison between the President and faculty, administration, staff, and the community.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Extensive experience as an Administrative Assistant to a senior level executive position.
• Demonstrated ability to lead and manage a senior level executive’s office.
• Demonstrated ability to perform high-level administrative, analytical, creative and organizational tasks.
• Demonstrated ability to manage complex schedules and activities.
• Demonstrated ability to prepare, draft, and distribute Meeting Agendas and Meeting Minutes.
• Ability to communicate effectively orally and in writing.
• Knowledge of and experience with executive office practices and procedures.
• Demonstrated ability to successfully handle sensitive and confidential information.
• Comprehensive knowledge of budgetary policies and procedures.
• Ability to provide effective customer service to a diverse public.
• Ability to analyze and resolve problems.
• Knowledge of the responsibilities of a college president’s office.
• Ability to prioritize work and adapt to rapidly changing priorities in the office.
• Advanced skill and experience using PC based software including Word, Excel, spreadsheets, PowerPoint, Access Database and other office equipment.
• Ability to process travel requests and travel reimbursements.
• Ability to work independently or as a team member.
• Knowledge of and experience in electronic procurement procedures, preferably eVA.

Additional Considerations

• Experience working at a college or university.

Operation of a State Vehicle No Supervises Employees No Required Travel
No

Posting Detail Information

Posting Number CLS_3284P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/10/2024 Job Close Date 09/24/2024 Open Until Filled Agency Website TCC.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.