Administrative Office Manager (Buckingham)

Hiring Range: $35,452.00 to $50,480.00

Full Time or Part Time: Full Time

Additional Detail

Title Description- This is a management title for employees that manage administrative and office support services and supervises office supervisors and other administrative staff. The Administrative Office Manager is distinguished from the Office Supervisor in that the Administrative Office Manager supervises Office Supervisors and manages a variety of administrative programs. The Administrative Office Manager is distinguished from the Administrative Services Manager in that the latter is responsible for managing not only the office support and administrative programs but all the agency's technical administrative programs such as finance, human resources, computer operations, facility management and contract administration.

General Work Tasks (Illustrative Only) -

• Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services;
• Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
• Analyzes financial data and monitors budget expenditures;
• Provides information and answers questions relating to audits financial records or activities;
• Processes various documents;
• Responds to data system problems;
• May oversee or perform information systems technical support and systems security functions;
• Maintains inventory;
• Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave;
• Manages all budgetary, financial, and accounting functions and prepare all reports for sources of revenue and funding;
• Serves as the fiscal liaison between all Federal, state, and local sources for the department;
• Collaborates with the leadership of the agency to meet the strategic goals for the department; and
• Leads the Administrative team, providing supervision and support.

Knowledge, Skills, and Abilities:

Knowledge- Considerable knowledge of: agency, department or section administrative and program practices, policies and procedures; and management principles and practices.

Skills- Skill in: operating and supervising others in the use of office equipment to include the personal computer.

Abilities- Demonstrated abilities to: interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations.

Education and Experience- Associate's degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Preferred Qualifications:
- Management level accounting experience
- Thomas Brothers, BAI Bright System, LASER, Local HR Connect System experience
- Experience working in a public agency or local department of social services
- Understanding of Human Resources and administering employee benefits

Special Requirements:
All offers are contingent on successful background and Central Registry checks.

Special Instructions to Applicants:

All applications must be submitted online. The agency cannot accept paper applications. The applicant must complete all parts of the application, including questions.