General Information

Vacancy Open to All Candidates Employment Type Permanent - Part-time If time-limited, note appointment end date Hours per week 28 Months per year 12 Position Number 000785 NC Salary Grade Equivalency GN06 Classification Title Administrative Support Specialist - Journey Working Title Administrative Support Specialist Salary Range $24,926 - $29,848 Anticipate Hiring Range $24,926 - $29,848 FLSA Status Non Exempt Division Academic Affairs Department Undergraduate Education (Adm) Work Unit University Career Center Work Schedule
Flexible hours but prefer 7 hours/day, 4 days/week. Teleworking schedule of 1-2 days may be available after 3 months.
Primary Purpose of Position
The purpose of this position is to provide oversight of all departmental purchases and travel for the University Career Center. Serves as the department expert and is expected to have extensive knowledge to execute all department purchases via 49erMart, P-card and Chartwells. Reconciles p-card expenses and provides guidance/training for Associate and Assistant Directors as regards the proper procedures by which to reconcile their transactions. Additionally, this position will be responsible for vendor set-up and staff reimbursements; providing back-up for the daily eCommerce Credit Card deposits; maintaining and ordering office supplies; assisting with all career fairs; filing. Provides training for student employees on how to respond to questions that come into the Career Center's in-box using standard templates and will be the contact for students when they need assistance in formulating a response when the standard answers do not apply.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties

• Makes travel arrangements and completes travel authorization and reimbursement forms following proper university policy and procedures.
• Provides support to all career center teams with space reservations, catering, and purchasing requests through university systems (49erMart PO's, P-card and Direct Pay Request forms).
• Assist in the maintenance of office processes including filing.
• Provide back up coverage for customer service desk as needed.
• Assist at Career related job fairs.

Other Work Responsibilities

• Other miscellaneous duties as needed.

Departmental Preferred Experience, Skills, Training/Education

• Working knowledge of Banner, 49erMart purchasing system or a related purchasing system software package, pcard reconciliation and travel reservation/expense reconciliation preferred.
• Experience working in a highly detailed, task oriented, customer service focused environment at a college/university.
• At least intermediate proficiency in Microsoft EXCEL and WORD .
• 4-5 years of office experience in a busy, task oriented, customer service environment .
• Good interpersonal skills, highly organized and meticulous.

Necessary Licenses or Certifications Work Location University Career Center - Atkins Annex Posting date 06/11/2024 Closing date 06/30/2024 Proposed Hire Date 07/29/2024 Contact Information Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.