Advancement Assistant III

Haslam College of Business

University of Tennessee, Knoxville

University of Tennessee Foundation, Inc.

The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Advancement Assistant III for the Haslam College of Business (HCB) at the University of Tennessee, Knoxville. Reporting to the Senior Director of Operations, the Advancement Assistant III is responsible for supporting the operations of the HCB advancement office and coordinating the efforts of advancement staff as they work with the Dean, department heads, program directors, and faculty of the Haslam College of Business to raise private gift dollars from alumni, other constituents, corporations and foundations.

The Advancement Assistant III will make significant contributions to the advancement/development process by

coordinating various donor related meetings, setting appointments for advancement team members, and communicating with donors and prospects. Job responsibilities include, but are not limited to:

Administrative: Serve as primary point of contact for donors, prospects, and visitors via phone, email, and in-person. Manage calendars and schedule appointments for advancement team members.. Oversee processing of invoices for the advancement office, including monthly reconciliation of departmental ledgers. Coordinate mailings such as donor acknowledgements, event invitations, etc. Represent the advancement office in a professional way through in person, email, and phone interactions.

Event Management & Travel: Assist advancement staff and Dean's office with Advisory Council and Young Alumni Board meetings as well as alumni events. Plan HCB scholarship luncheons. Coordinate travel including pre- and post-trip reporting, expenses, and logistics.

Data Processing: Implement changes in alumni/donor/ friend/prospect records to include updates in demographic and biographical information such as address changes, contact records, salutations, etc. Utilize development CRM (Salesforce) to generate reports such as giving summaries, contact prospect report, prospect assignments, etc.

Qualifications:

Required Education and Experience

The candidate who fills the Advancement Assistant III position is required to have:

• High school diploma with 3-4 years office experience or business/technical school graduate with 1-2 years office experience
• Customer service or relevant experience
• Excellent interpersonal skills and attention to detail
• Experience with Microsoft Office software

Preferred Education and Experience

In addition to meeting the required qualifications, the preferred candidate will have:

• Event/meeting coordination and planning experience
• Ability to work in a fast-paced, team- oriented environment with minimal supervision

Application Process: Priority will be given to applications received on or before June 27, 2024 via our Taleo application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate.

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Questions about the search may be directed to hr@utfi.org.

Target Start Date: August 2024 or earlier

Benefits: Recognized as a Top Employer by Knoxville Top Workplaces in 2022 and 2023, the Foundation's greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods

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The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee's flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT's campus-home to more than 36,000 students and 9,000 faculty and staff members-is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.