Cdr Administrative Assistant

Job Summary:
The Center for Dairy Research (CDR) is seeking a dynamic administrative professional to support a growing innovative unit on the UW-Madison campus. Housed in a new, state-of-the-art facility in Babcock Hall, CDR is the largest dairy foods research program in the US. The Center has over 60 full-time staff, supports graduate and undergraduate research, and provides technical and training support services to over 100 dairy companies. As the newest addition to the team, the administrative assistant will support the foundational operations of the center. This includes welcoming and guiding guests, sending and collecting mail and packages, supporting conference registrations and travel arrangements, coordinating recruitment and onboarding activities, assisting with purchasing and other financial transactions and reconciliations, and serving as support to the administrative team, and center leadership.

A successful candidate will thrive in a fast-paced office environment, manage multiple tasks, and adapt to changing priorities. Our ideal candidate is someone who will establish and maintain effective working relationships and exhibit a customer service-oriented attitude in interactions with faculty, staff, students, and visitors. They will also have the ability to work independently on projects after being provided with general direction and guidance.

The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.
Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 20% Assists with financial matters including purchasing and maintaining supplies, as well as preparing financial transactions and reports.

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
H.S. Diploma
Qualifications:
Required:
-Relevant experience in an administrative or program support role that required excellent organizational skills
-Proven ability to manage and prioritize multiple, concurrent projects in a fast-paced environment
-Proficiency in Microsoft Office applications, especially Outlook and Excel

Preferred:
-Excellent communication and interpersonal skills
-Experience with with complex organizational and state policies and procedures
-Experience specific to recruitment, purchasing, travel, and/or financial reporting
-Experience planning and executing meetings and events
Work Schedule:
Work hours will be M-F 8:00am-4:30pm
Work Type:
Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $23.00 HOURLY
Depending on Qualifications
Actual salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf
Additional Information:
-Criminal Background Check may be required
-Evaluation/Probationary Period may be required
-Working conditions: lifting up to 30 pounds may be required for package/mail handling
-Work Authorization: The successful applicant will be responsible for ensuring eligibility for employment in the United States by the start of the appointment.
-University sponsorship is not available for this position.
How to Apply:
Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/application materials:

Resume (required) -- Detail your educational and professional experience
Cover letter (required) - Refer to your related work experience
References (required) - List contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

It is important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.
Contact:
Tina Chorlton
tina.gislason@wisc.edu
608-262-3416
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Assistant II(AD002)
Department(s):
A07-COL OF AG & LIFE SCIENCES/DAIRY RES, CTR FOR
Employment Class:
University Staff-Ongoing
Job Number:
303791-CP