Job Description

Applications must be filed at

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00043070

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller's office!

ABOUT THE Division

The Human Resources Division supports the agency's strategic direction by assisting management in meeting staffing needs and managing people. This includes recruiting and hiring staff; on-boarding new hires; coordinating benefits; training and developing the workforce on HR topics; creating and implementing employee engagement initiatives; and facilitating separation. Human Resources' professionals are consultants and business partners; they advise managers and employees on workforce issues and help the agency achieve its business goals.

Click here to see a video from the division!

General description

Join the Human Resources as a HR Specialist. Work in a fast paced, multi-project environment with an emphasis on human resources operations and talent acquisition. Provides assistance implementing and administering a variety of services the State of Texas Comptroller of Public Accounts' Human Resources Office supports. Adheres to the highest standards of confidentiality regarding employee personnel information, data, concerns, and /or issues. The candidate must have the ability to learn new concepts quickly and apply knowledge appropriately in a highly active environment with ever-changing circumstances. Apply today and help the Comptroller's office keep the Texas economy strong.

Work Hours:

Work hours are 8 a.m. to 5 p.m. and this position may be eligible for a flexible/hybrid work schedule if certain conditions are met with a hybrid office schedule of 3 days in office and 2 days telework, Monday through Friday, 40 hours. Occasional weekend and/or late-evening work may be required. Actual work hours may change based on business need.



Qualifications:

Minimum Qualifications

• Graduation from a senior high school or GED.

• Two (2) years of experience working performing a variety of office and/or administrative support work.

• Two (2) years of experience working in customer service.

• Experience using Word and Excel.

Preferred Qualifications

• Graduation from an accredited college or university with a degree in Human Resources, Business, or Psychology.

• Experience working in a Human Resources office providing administrative or technical assistance to staff.

• Experience working with the Centralized Accounting and Payroll/Personnel System (CAPPS).

• Experience using computer applications to include Access and/or SharePoint.

• Experience in one or more of the following: state purchasing, property, security coordinator and open records.

Substitutions

One additional year of full-time minimum experience as stated above may substitute for each year (30 semester hours) of the required education with a maximum of 120 semester hours (four years).

LICENSES / CERTIFICATIONS

Preferred license in one of the following: PHR, SPHR, SHRM-CP or SHRM-SCP.

In this role you will:

Manages the day-to-day activities of the HR office

• Provides administrative and technical program assistance, answers phones, greets customers, opens, and sorts mail, and schedules appointments.

• Process name change request forms.

• Coordinates HR form revisions.

• Performs employment verification and mortgage verification.

• Provides technical customer assistance as needed and/or requested by applicants in person, by phone, via email, and/or other written inquiries.

• Serves as the additional Safety Officer for HR when in-office.

• Works collaboratively with internal customers to identify, research, troubleshoot, communicate, and resolve Performance Evaluation and Personnel Action Forms issues.

• Manages calendars, schedules, and coordinates travel arrangements.

• Updates and maintains the agency HR bulletin boards.

• Develops, coordinates, and maintains appropriate record-keeping and filing systems to ensure compliance with state and federal laws and regulations.

• Provides technical assistance in records maintenance, records retention, and agency policies and procedures relating to Human Resources records keeping and filing systems.

• Coordinates the administration of TTSTC credit checks. Provides instructions to applicants, submits requests to vendors, provides reports to management and results to the Talent Acquisition Specialist.

Assist with New Employee Orientation (NEO)

• Prepares and submits new hire paperwork to Payroll.

• Process I-9 and E-Verify for new hires.

• Provides backup for HR training to new hires during NEO.

Performs special projects and other duties as assigned. Including but not limited to:

• Serving as co-coordinator of the agency's annual State Employee Charitable Campaign (SECC) and wellness initiatives.

• Performs other related duties as assigned.

• Back-up to other operational support staff for purchasing, contracts, and travel.

• Digitizing of paper files to electronic format. Includes scanning, organizing, and entering data into an electronic system.

• Assisting with upload and management of updated agency policies in the Employee Handbook.

Manages the division's personnel records and files

• Maintains confidential records and files in accordance with standard records management procedures. Serves as HR liaison for records retention and coordinates terminated personnel files, hiring selection packets, and benefits records to send to the State Library following the agency records retention schedule.

• Serves as division liaison for personnel file room access and pulls files for HR management and Executive review.

Provides front desk coverage

• Answers phones, greets customers, opens, and sorts mail, and schedules appointments.

• Performs employment verification and mortgage verification.

• Provides technical customer assistance as needed and/or requested by applicants in person, by phone, via email and/or other written inquiries.

• Processes Name Change Request Forms.

Performs other duties as assigned including but not limited to serving as back-up to the HR Open Records Coordinator, Training Coordinator, Property Coordinator, Division Security Coordinator, and Purchasing Liaison.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work In Texas:

Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.