Position Information

TxDOT's Lubbock District is looking for a Contract Specialist IV based in Brownfield, TX. Do you enjoy collaborating with a range of customers and partners, interacting independently to ensure quality and safety standards are met? Are you self- motivated? Then, this job could be for you! If you are interested in joining an awesome team that serves the People of Texas, apply now! We look forward to hearing from you.

At TxDOT, we have three core values: Safety for our employees and the traveling public, value our employees, and preserve our assets. We also strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits. For a complete list of our total compensation package please visit our website at http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Job Code/Job Title

Pay Grade/Annual Salary Range

J228 Contract Specialist IV

B22: $54,614.00 - $88,703.00

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

Position Description

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Assists in monitoring contractors' insurance certificates.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Coordinates start-work date ensuring all necessary materials will be available for the contractor.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• May serve as a lead worker and the related tasks.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings
• Prepares certified documents in response to subpoenas, court and open records requests.
• Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.
• Reviews, coordinates and processes routine open records requests.

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

• Certified TX Contract Manager (CTCM)
• Certified TX Contract Development (CTCD)

Competencies:

• Contract administration/management systems
• Applicable laws, rules, and regulations
• Auditing and investigative methods, practices and procedures
• Contract record-keeping
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Using computers and applicable programs, applications, and systems
• Monitoring contracts and procedures

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)