Payroll & Benefits Specialist; Advanced

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

The Division of Personnel Management, Human Resources Region 2, is seeking to fill a Payroll & Benefits Specialist position at either the entry or Advanced level. This position is located at the Department of Corrections' (DOC) central office in Madison, WI. Region 2 provides HR services to the DOC.

Position Summary

This position provides complex payroll and benefits functions for the DOC and coordinates the bi-weekly payroll and fringe benefits functions for their assigned employees and presents complex payroll and benefit orientation sessions at New Employee Orientation. This position also advises and counsels employees on wages and benefits; interprets pay and leave provisions affecting permanent, project and LTE employees; and is responsible for creating and testing worksheets that will enable Institution Payroll and Benefits Specialists to do their functions more efficiently with fewer errors. This position will help train Central Office Payroll and Benefits Specialists and Institution Payroll and Benefits Specialists.

Salary Information

This position is in pay schedule and range 81-05 at the entry level and 81-04 at the Advanced level with a starting pay between $26.50/hour - $38.05/hour. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A 12-month probationary period is required.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance : Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan .
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOA is a qualifying employer for the Public Service Loan Forgiveness program.
• Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
• To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here .

Job Details

Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without sponsorship) at the time of application.

Region 2 will conduct criminal background checks on applicants prior to selection. Upon hire, all new employees in Region 2 are subject to fingerprinting.

NOTE: This position will be eligible to work remotely up to 3 days per week, after an initial training period of approximately 3 months.

Qualifications

Minimally qualified candidates will have experience:

• Performing payroll and/or benefits administration tasks such as processing bi-weekly payroll, auditing/reconciling payroll transactions and adjustments, and reconciling benefits transactions.

• Interpreting, developing, and revising policies or procedures related to payroll and/or benefits administration.

• Using a Human Resources Information System (HRIS) for payroll or benefits administration, such as PeopleSoft, Kronos, ADP.

• Creating and managing reports, spreadsheets, memos, etc. to be used in a professional setting

In addition to the above, well-qualified candidates will have experience:

• Working with State of Wisconsin policies and procedures related to payroll and benefits administration.

• Using PeopleSoft to process payroll or benefits activities.

• Performing payroll & benefits tasks in an organization with 100 or more employees.

• Working as a liaison or central point of contact for an organization with multiple geographic sites.

How To Apply

To apply, click on "Apply for Job" to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered.

Applicants should attach a letter of qualification and resume detailing their training and experience relating to the qualifications mentioned above. It is not necessary to include references at this time. Your letter of qualification and resume will be evaluated and is considered the assessment for this position . Your letter of qualification and resume should be limited to a maximum of two pages each.

Your submission will be evaluated by one or more job experts. The most eligible candidates will be invited to participate in the next step of the selection process. For extra guidance to assist you in developing your resume and letter of qualification, if interested please click here .

Questions can be directed to Phia Vang, Human Resources Specialist at Phia.Vang@wisconsin.gov .

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. Qualified veterans with a 30% or greater service-connected disability should send their cover letter, resume, DD-214, and documentation of their service-connected disability rating (dated within 12-months) to the HR Specialist: Phia.Vang@wisconsin.gov . Current State employees are not eligible for non-competitive appointment.

Deadline to Apply

Online application and materials must be submitted by 11:59 pm on 8/25/24, in order to be considered .

For general wisc.jobs user information and technical assistance, please see the wisc.jobs Commonly Asked Questions page. Some users report better performance when using the Chrome browser.