Program Coordinator - Radiology/Faculty Affairs and Academic Advancement - M-F 8-5
Boston, Massachusetts
Employer: Brigham & Women's Hospital(BWH)
Industry: Admin/Clerical/CustService-Other
Salary: Competitive
Job type: Full-Time
GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.
Reporting to the Radiology Administrative Director (or designee), Vice Chair of Faculty Affairs, and Vice Chair of Academic Advancement, the Program Coordinator will provide administrative support and assistance to ensure the efficient and effective daily functioning of their designated radiology areas.
The Program Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, maintaining databases, communicating with faculty and trainees regarding various topics, and managing internal and external program relations in faculty affairs and academic advancement of radiologists.
Ideal Candidate: Will have Program Coordination or Program Management experience.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manages Outlook calendars for physicians and administrators as assigned, including the designated Vice Chairs and Associate Chair
Must have the ability to prioritize requests for meetings and appointments. Communicate meeting announcements, confirmation, updates, and cancellations via Outlook Calendar and email based on attendee responses. Monitor assigned calendars for meeting conflicts, travel time, and meeting availability.
Ability to prioritize program issues for prompt follow-up.
Faculty Affairs and Academic Advancement Activities, including but not limited to (with assistance from Vice Chair and Associate Chairs):
a. Organize and maintain a database of faculty by rank.
b. Organize and maintain a database of faculty awards by rank.
c. Organize and maintain a database of awards by eligible faculty.
d. Using the databases, create metrics of award winners by rank, division, and other demographics.
e. Help apply for and maintain grants to help promote faculty affairs (i.e., BWELL Grant)
f. Work with the Associate Chair of Faculty Affairs to organize, research, and explore additional grant and development opportunities for faculty by rank and demographics.
g. Help create and maintain initiatives surrounding special faculty groups, including new faculty, women, and underrepresented minorities in radiology.
h. Organize and facilitate special activities for faculty development, including job fairs and luncheons.
i. Create and maintain a new faculty handbook that includes department operating procedures.
j. Maintain a database of mentorship with the Vice Chair of Faculty Affairs and schedule meetings with new faculty for mentorship.
Overall:
a. Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluate and standardize office procedures and effectively troubleshoot and resolve issues.
b. Maintains databases with faculty data, including rank, section, and demographics.
c. Receives inquiries from faculty and applicants and triages as necessary to others within the department or other hospital/ Mass General Brigham Faculty Affairs departments.
d. Arranging, scheduling, and handling all activities
e. Help coordinate new faculty orientation activities with Vice Chairs and Associate Chair
f. Coordination of miscellaneous activities, including dinners, gifts, etc.
g. Attends and assists with the monthly Faculty Development team meetings and the Radiology Department Promotions Committee meetings.
h. Performs other duties as assigned by the Vice Chairs and Associate Chair
Responsible for all secretarial activity, including correspondence, Microsoft Word formatting, and proofing documents; prepares letters, Excel spreadsheets, memos, and other documents; reviews all outgoing correspondence for format, grammar, and factual accuracy, referring any errors or discrepancies to the author. Provides CV assistance, as needed, for faculty, particularly regarding format and organizational issues.
Schedules meetings with individuals, small and large groups. Schedules conference calls with individuals, small and large groups. Coordinates logistics for all meetings (arrange food, AV needs, conference room booking, bridge line). Prepares materials for presentations, including overheads, slides, etc. Prepares meeting agendas and reference materials. Arrange and prepare background material and act as recorder for meetings as requested. Prepares meeting minutes for review by the meeting organizer/facilitator.
Proactively practices department and hospital privacy and security policies and procedures.
Performs other duties as assigned by the Vice Chair of Faculty Affairs and Vice Chair of Academic Advancement
Qualifications
EDUCATION: Associate degree preferred
EXPERIENCES: 3-5 years of experience as an executive or administrative assistant in the health care setting (Radiology strongly preferred).
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
Ability to assess complex situations and to initiate and carry out appropriate action.
Must be highly organized and able to multi-task.
Ability to prioritize tasks.
Ability to work under pressure.
Possess excellent interpersonal skills; ability to communicate well orally and in writing with a diverse group of internal and external clients, including physicians and administrators.
Must be capable of working independently, exercising discretion, sound judgment, and strict confidentiality.
Excellent typing and proofreading skills. Proficient in Microsoft Word, Excel, PowerPoint, Access, and other Microsoft programs, including spreadsheets and database management computer applications.
EEO Statement
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
Reporting to the Radiology Administrative Director (or designee), Vice Chair of Faculty Affairs, and Vice Chair of Academic Advancement, the Program Coordinator will provide administrative support and assistance to ensure the efficient and effective daily functioning of their designated radiology areas.
The Program Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, maintaining databases, communicating with faculty and trainees regarding various topics, and managing internal and external program relations in faculty affairs and academic advancement of radiologists.
Ideal Candidate: Will have Program Coordination or Program Management experience.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manages Outlook calendars for physicians and administrators as assigned, including the designated Vice Chairs and Associate Chair
Must have the ability to prioritize requests for meetings and appointments. Communicate meeting announcements, confirmation, updates, and cancellations via Outlook Calendar and email based on attendee responses. Monitor assigned calendars for meeting conflicts, travel time, and meeting availability.
Ability to prioritize program issues for prompt follow-up.
Faculty Affairs and Academic Advancement Activities, including but not limited to (with assistance from Vice Chair and Associate Chairs):
a. Organize and maintain a database of faculty by rank.
b. Organize and maintain a database of faculty awards by rank.
c. Organize and maintain a database of awards by eligible faculty.
d. Using the databases, create metrics of award winners by rank, division, and other demographics.
e. Help apply for and maintain grants to help promote faculty affairs (i.e., BWELL Grant)
f. Work with the Associate Chair of Faculty Affairs to organize, research, and explore additional grant and development opportunities for faculty by rank and demographics.
g. Help create and maintain initiatives surrounding special faculty groups, including new faculty, women, and underrepresented minorities in radiology.
h. Organize and facilitate special activities for faculty development, including job fairs and luncheons.
i. Create and maintain a new faculty handbook that includes department operating procedures.
j. Maintain a database of mentorship with the Vice Chair of Faculty Affairs and schedule meetings with new faculty for mentorship.
Overall:
a. Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluate and standardize office procedures and effectively troubleshoot and resolve issues.
b. Maintains databases with faculty data, including rank, section, and demographics.
c. Receives inquiries from faculty and applicants and triages as necessary to others within the department or other hospital/ Mass General Brigham Faculty Affairs departments.
d. Arranging, scheduling, and handling all activities
e. Help coordinate new faculty orientation activities with Vice Chairs and Associate Chair
f. Coordination of miscellaneous activities, including dinners, gifts, etc.
g. Attends and assists with the monthly Faculty Development team meetings and the Radiology Department Promotions Committee meetings.
h. Performs other duties as assigned by the Vice Chairs and Associate Chair
Responsible for all secretarial activity, including correspondence, Microsoft Word formatting, and proofing documents; prepares letters, Excel spreadsheets, memos, and other documents; reviews all outgoing correspondence for format, grammar, and factual accuracy, referring any errors or discrepancies to the author. Provides CV assistance, as needed, for faculty, particularly regarding format and organizational issues.
Schedules meetings with individuals, small and large groups. Schedules conference calls with individuals, small and large groups. Coordinates logistics for all meetings (arrange food, AV needs, conference room booking, bridge line). Prepares materials for presentations, including overheads, slides, etc. Prepares meeting agendas and reference materials. Arrange and prepare background material and act as recorder for meetings as requested. Prepares meeting minutes for review by the meeting organizer/facilitator.
Proactively practices department and hospital privacy and security policies and procedures.
Performs other duties as assigned by the Vice Chair of Faculty Affairs and Vice Chair of Academic Advancement
Qualifications
EDUCATION: Associate degree preferred
EXPERIENCES: 3-5 years of experience as an executive or administrative assistant in the health care setting (Radiology strongly preferred).
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
Ability to assess complex situations and to initiate and carry out appropriate action.
Must be highly organized and able to multi-task.
Ability to prioritize tasks.
Ability to work under pressure.
Possess excellent interpersonal skills; ability to communicate well orally and in writing with a diverse group of internal and external clients, including physicians and administrators.
Must be capable of working independently, exercising discretion, sound judgment, and strict confidentiality.
Excellent typing and proofreading skills. Proficient in Microsoft Word, Excel, PowerPoint, Access, and other Microsoft programs, including spreadsheets and database management computer applications.
EEO Statement
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
Created: 2024-09-13
Reference: 3295814
Country: United States
State: Massachusetts
City: Boston
ZIP: 02120
Similar jobs:
-
Fire Officer Instructional Assistant Program Coordinator
MASS in Stow, Massachusetts -
Program Coordinator, Undergraduate Education
Massachusetts Institute of Technology in Cambridge, Massachusetts💸 $54820 - $72175 per year -
Program Coordinator, MicroMasters Program in Artificial Intelligence and Decision Making (AI+DM)
Massachusetts Institute of Technology in Cambridge, Massachusetts -
Career Advisor and Program Coordinator at Career Connections Center
Clark University in Worcester, Massachusetts -
Program Coordinator
Mass General Brigham in Somerville, Massachusetts -
Special Program Coordinator ( Campus Title Communications Specialist) (Part Time)
Mount Wachusett Community College in Gardner, Massachusetts -
Program Coordinator III - Benefit Operations Coordinator
MASS in Boston, Massachusetts -
Contracted Program Coordinator
MASS in Boston, Massachusetts -
Event Program Coordinator, Executive Education
Massachusetts Institute of Technology in Cambridge, Massachusetts -
Coordinator, Program and Events, MBA Program Office
Massachusetts Institute of Technology in Cambridge, Massachusetts💸 $54820 - $72175 per year -
Partial Hospitalization Program Coordinator (PHP)
UHS in Franklin, Massachusetts -
Program Coordinator I - Intake
MASS in Boston, Massachusetts -
Adult Foster Care & Group Adult Foster Care Program Senior Coordinator
MASS in Boston, Massachusetts -
UNIT PROGRAM COORDINATOR
Department of the Air Force - Agency Wide in Hanscom AFB, Massachusetts -
Program Coordinator, Corporate Programs
Massachusetts Institute of Technology in Cambridge, Massachusetts -
Education Program Coordinator, Primary Care Liaison
Brigham & Women's Hospital(BWH) in Boston, Massachusetts -
Instructional Assistant Program Coordinator- Firefighting Skills
MASS in Stow, Massachusetts -
Program Coordinator - The Gordon Institute
Tufts University in Medford, Massachusetts💸 $26.70 per hour -
Office and Program Coordinator
Massachusetts Institute of Technology in Cambridge, Massachusetts -
Youth Program Coordinator/ 40 hours, Temporary (Sept.-June) / BWH CCHHE
Brigham & Women's Hospital(BWH) in Boston, Massachusetts