Project Coordinator - Talent & Recruiting

Project Coordinator - Talent & Recruiting

• Location : Onsite in San Antonio, TX
• Schedule : Monday-Friday 40 hours
• Contract : 6-month contract

Summary :

We are looking for a committed team member to provide high-level support to the business strategy planning team. This position is crucial in assisting the organization with talent acquisition, recruiting, and worksite management. The role involves close collaboration with University Relations and management to make the organization a top destination for talent. The ideal candidate should be highly motivated, able to work independently, and eager to learn.

Overview:

• Coordination and Administration:Act as the liaison between HR, IT Managers, and Intern Program/Project Managers, supporting coordination, reporting, and administrative tasks throughout the program lifecycle.
• Project Coordination:Monitor intern activities, mentor updates, executive talks, and other program elements. Generate reports on various activities such as manager reminders, interview setups, application statuses, and intern selections.
• Application Management:Track candidate applications, ensuring HR handles upstream processes and focusing on candidates who have passed assessments. Update and enter information in Salesforce, including adding resumes to candidate profiles.
• Communication and Tracking:Manage communications between hiring managers and the program, track manager notes, and enforce deadlines.Assign and verify work locations for candidates, track candidate acceptance statuses, and facilitate project reassignment requests.
• Recruitment and Onboarding:Ensure every candidate is interviewed by two people and manage document uploads, report creation, and selection processes. Support recruiting seasons (Fall or Spring), track intern experiences, and assist in converting interns to full-time employees.

Qualifications:

• Ability to build relationships and interact with internal stakeholders.
• Adding candidate pool data and resumes to Salesforce using bulk upload.
• Managing the candidate interview cycle requests
• Updating candidate status throughout the recruitment cycle
• Managing communications between the hiring managers and the program
• Working knowledge of project and program management processes
• Cross-business collaboration and partnership
• Operational activities include routine creation, meeting facilitation, project management and process improvement.
• Experience in data storage.
• Excellent written and verbal communication Skills
• Detail-orientated mindset.

Nice to Have Skills:

• Familiar with software tools such as Salesforce.

*If interested and think you qualify, please send your updated Word resume to Zoe at [email protected] **

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178 .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.