Senior Coordinator, Business Operations

Division: Molecular Virology and Microbiology

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $54,950 - $63,723

FLSA Status: Nonexempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Department of Molecular Virology & Microbiology at Baylor College of Medicine seeks a Senior Coordinator, Business Operations to provide essential administrative support. This role primarily involves managing Human Resources activities but may also include overseeing travel arrangements and purchase orders. We're looking for a dependable, professional individual who can work independently and collaboratively with a proactive approach.

Job Duties

• Submits new positions, salary changes, and other personnel transactions via SuccessFactors.
• Collaborates with recruitment liaisons and hiring managers to determine appropriate salaries for new hires.
• Tracks open positions, applicants, and new hire start dates and maintain department personnel files.
• Coordinates visa requests for new and current employees with the International Services Office.
• Ensures promotions, merit adjustments, and equity considerations align with funding availability.
• Addresses performance concerns and disciplinary actions in collaboration with hiring managers.
• Processes and maintains postdoctoral appointments.
• Communicates exit checklists to terminating employees.
• Assists with timekeeping for hourly and part-time personnel.
• Creates Sponsored Guest Accounts for visitors and temp employees.
• May assist with purchasing using the Procure-To-Pay tool (Jaggaer).
• May assist with travel reimbursements via Concur.
• Maintains the department website and email distribution lists.
• Serves as the Effort Reporting Coordinator, managing outstanding reports and ERS inquiries.
• Manages PEPT entries for new and vacant positions.
• Acts as the main point of contact for employee compliance items and trainings.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Proficiency in Microsoft Office Suite. (Excel, Outlook, Teams)
• Experience using SuccessFactors software.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 19996