Time & Attendance/Leave Administrator, Human Resources

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Time & Attendance/Leave Administrator, Human Resources
Classification Title Human Resources Assistant
Department Human Resources
Posting Number R240181
Posting Link https://www.ubjobs.buffalo.edu/postings/52343
Employer Research Foundation
Position Type RF Professional
Type Full-Time
Appointment Term
Salary Grade E.1

Posting Detail Information

Position Summary
As a full-time employee/team member of the Research Foundation (RF) HR unit, the incumbent will provide both technical and advisory assistance to a large and diverse employee population, mostly from within the university community. At any given time, the active RF employee population can number between 1500 and 2500.

The successful candidate's primary responsibilities will be within the RF Benefits group and will entail assisting the Benefits Manager by administering the various types of leaves that RF employees are eligible for, in addition to being an administrator of our online time and attendance process. In order to accomplish this, the incumbent will utilize an Oracle-based HR system and various office related programs such as Excel and Word. These responsibilities will include:

• Advising employees and managers on all appropriate leave requests to include FMLA , NYS PFL , short/long term disability and workers compensation.
• Managing leave administration process to include determining eligibility for leave, gathering and completing various forms, requesting medical documentation, and submission of insurance claims for the aforementioned leave types
• Advising on the interaction of leaves with PTO and benefits continuation
• Facilitating other leave requests, including ADA accommodations
• Maintaining complete records/details of leaves taken
• Communicating with employees and appropriate departmental staff during the period of an employee leave, while facilitating communication between them when necessary
• Maintaining general knowledge of applicable Department of Labor regulations, in addition to RF policies related to time and attendance
• Advising/training new employees and supervisors how to properly complete all required timecards within Oracle
• Providing employee and supervisor outreach in order to obtain delinquent/missing timecards
• Establishing new employee accrual elements in the oracle benefits module
• Performing time and attendance audits on employee records when necessary
• Perform any secondary responsibilities or special projects across the RF HR spectrum assigned by leadership.

The selected candidate is expected to exhibit a professional demeanor, excellent customer service skills, attention to detail and the ability to maintain required confidentiality in the performance of all duties. This person must also possess very good communication skills (both oral and written) and be comfortable providing necessary training to campus constituents when required. Time management skills along with the ability to work diligently with minimal supervision are also important.

Please note that after a successful period of initial training (as determined by RF HR leadership) this position is eligible to be performed within a HYBRID work schedule which allows for three workdays in-office per week, with the remaining two remote.

Outstanding Benefits Package

Working for The Research Foundation at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our RF benefits package: https://benefits.rfsuny.org/regular-postdoctoral-employees/
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About The Research Foundation and University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. The Research Foundation was founded in 1951 as a separate entity to serve SUNY by capitalizing on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. RF also happens to be the largest comprehensive university-connected research foundation in the country. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications
Bachelor's degree with a minimum of two years of relatable experience.However, a combination of education and experience will be considered in lieu of this degree.

Preferred Qualifications
* Basic knowledge of various employee leave designations along with a minimum of one-year prior experience administering leaves for multiple employees concurrently.
* One year of experience in either HR, payroll, or an HRIS system

Physical Demands
Salary Range $49,000 - $55,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
M-F, 9:00am - 5:00pm

Campus South Campus
Posting Alerts
Special Instructions Summary
Submit email only (no phone calls) to Bob Palmer at rp9@buffalo.edu with any questions.

Is a background check required for this posting? Yes
Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name Bob Palmer
Contact's Pronouns
Contact's Title Director, RF Human Resources
Contact's Email rp9@buffalo.edu
Contact's Phone 7166457777

Posting Dates

Posted 08/23/2024
Deadline for applicants 09/09/2024
Date to be filled 09/30/2024

References

Number of references required 2
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your current employment affiliation with the University at Buffalo.
   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation
2. * How did you first hear about this employment opportunity?
   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other
3. Are you a SUNY employee eligible for special consideration as a result of retrenchment?
   • Yes
   • No

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation