NYC Health + Hospitals/Coler is an 815-bed nursing facility with a 5-Star CMS Quality Rating located on Roosevelt Island, nestled between Manhattan and Queens. Coler offers long term and subacute care, rehabilitation, and a dedicated memory care unit, comprised of 150 beds featuring an acclaimed music and memory program. The facility features a robust rehabilitation therapy program with expansive gym space for residents. Coler also offers full time physician staff, psychiatry, dental services, an onsite 8-chair dialysis den for hemodialysis, and on-site medical clinics to meet the clinical needs of its residents.

From more than 600 Nursing Homes, Coler ranks #5 in Newsweek's Best Nursing Homes in New York 2024; and also received a 2024 Silver Beacon Award for Memory Care.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description
1. Acts as an administrative assistant coordinating variable activities and responsible for the daily tasks that maintain the viability of the Nursing Office.
2. Perform timekeeping responsibilities including: time sheets, overtime actions, process SR's 70 to include: resignation, retirement, LOA and maintain accurate attendance card for assigned service.
3. Prepares and process performance appraisal packages bi-annual. Provide performance appraisal status report to Assoc/Asst Director of the services.
4. Plans, posts and distributes bi-annual vacation plan and assist in the monthly preparation of master time schedule for CLAIRVIA.
5. Back-up for the CLAIRVIA, PEOPLESOFT and WAND in the absence of coordinator for the program.
6. Acted as liaison between HR and Payroll departments in the processing employees' resignation, retirement, Leave of absence and submit status change to Recruitment for processing with Human Resource.
7. Assist with maintaining adequate inventory of supplies and equipment in the nursing office.
8. Communicates effectively in both written and verbal, format (typing) i.e. letters, memos, minutes, policies and procedures.
9. Knowledge of Microsoft office: word, excel and publishing.
10. Performs all tasks of the clerical assoc /secretarial duties as assigned.
11. Must be able to work the one weekend Saturday and Sunday) every month.

Minimum Qualifications
1. A high school diploma or its educational equivalent; and
2. Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.

This is a PROVISIONAL position assigned to TOUR 1

If you wish to apply for this position, please apply online by clicking the "Apply Now" button

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs