Executive Assistant

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume in a single document to be uploaded in the online application. The cover letter should address your specific interest in the position, and the skills and experience that directly relate to this position.

Job Summary

The LSA Honors Program is seeking an Executive Assistant to provide energetic, complex administrative support to the Director of the LSA Honors Program as well as back-up support for other team members. This position requires strong administrative and project management skills, broad knowledge of organizational policies and procedures, and excellent interpersonal and communication skills. The professional in this position must be detail-oriented, able to multitask and prioritize, and demonstrate sound judgment and discretion.

The Executive Assistant will join a team of faculty, staff, and students in nurturing a culture of intellectual curiosity, integrity, and academic innovation and excellence for all of its members. In addition to providing complex administrative support for the Program Director(s), the person in this role will provide key support for major initiatives, processes, and projects as well as excellent student and customer service in a front-desk capacity.

This is a 19-month, term-limited position.
This is a hybrid position, requiring a minimum of four days of work on-site in Ann Arbor, Michigan.

Who We Are

The LSA Honors Program's mission is to foster the intellectual, personal, and professional growth of students who demonstrate curiosity, integrity, and excellence, and who seek a rigorous and well-rounded undergraduate experience. The Honors experience provides stimulating coursework that represents the entire breadth of the College of Literature, Science, and the Arts. We strive to inspire students through personal advising relationships, and promote the individual development of our students by supporting research, travel, and civic endeavors. We value diversity and endeavor to cultivate an inclusive and respectful community of Honors students, staff and faculty united in the pursuit of excellence.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off, including vacation time, sick time, holiday and season days
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

In addition, The College of Literature, Science, and the Arts (LSA) offers:

• Enhanced tuition support programs for LSA courses
• Strong commitment to work/life balance
• Flexible work arrangements with respect to campus stakeholder needs

Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Responsibilities*

Provide complex administrative support to the LSA Honors Program in the following ways:

• Manage appointment calendars and schedule meetings. Coordinate meetings and events: reserve rooms, arrange technological support as necessary, coordinate attendance, prepare agenda and action items, prepare materials, and track/follow-up on actions.
• Provide logistical support for a range of meetings and events for a wide variety of constituents: students, alumni, prospective donors, faculty, and staff. Coordinate, with full or shared responsibility, single events or event series,of varying scope; LSA departmental Honors Coordinators' meetings; and alumni- and development-related meetings and events.
• Assist in launching departmental initiatives and assessing outcomes.
• Draft correspondence and documents, with directors' guidance and using independent judgment as appropriate.
• Coordinate travel plans and expense reconciliation. Work with Shared Services Center to ensure expenses are submitted and processed accurately and on a timely basis per policy.
• Order supplies and process payments to vendors and individuals.
• Work closely with staff and student employees to ensure continuous coverage of the reception desk to assist guests and walk-in visitors. Provide information, directions, and answers to inquiries, make referrals, and respond to concerns from students, faculty, staff, and others.
• Develop and maintain records-keeping practices in accordance with university policies. Draft, file, scan, and track documents relative to specific audiences, events, and processes; coordinate with faculty, staff, and students within the Honors Program and across multiple units to support records management.
• Other duties as assigned.

Required Qualifications*

• Bachelor's degree, or an equivalent combination of high school education (or equivalent) and 4 years of experience
• Excellent writing, verbal, and interpersonal skills
• Demonstrated ability and track record to exercise initiative, independent judgment, discretion, and diplomacy
• Good problem-solving skills and commitment to life-long learning
• Ability to work under pressure, prioritizing and handling various tasks and deadlines simultaneously
• Experience with Microsoft Word and Excel, Google collaborative software, Canvas, Qualtrics, multi-line phone systems
• Enthusiasm for working as part of a whole-office team
• Excellent customer and student service skills

Desired Qualifications*

• Administrative support experience in a University of Michigan department or program
• Experience supporting programs specific to undergraduate academic and co-curricular education
• Advanced knowledge of and demonstrated proficiency in Google Drive (documents, spreadsheets, forms) and other collaborative and/or project management tools
• Advanced knowledge of and demonstrated proficiency with M-Pathways Financial and Student Administration, and Procurement and Expense Reconciliation processes
• Experience writing reports, analyzing, and visualizing data

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Decision Making Process

Applications will be reviewed as received throughout the posting period and continue until the position is filled.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253642

Working Title

Executive Assistant

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA UG: Honors

Posting Begin/End Date

8/26/2024 - 9/09/2024

Salary

$48,000.00 - $54,000.00

Career Interest

Administration