Senior Executive Assistant - Supporting Chief Executive Officer

About Bedrock

Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at the Hudson's Site , Book Tower , City Modern , Tower City Center and the May Company Building .

Bedrock's projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.

For additional information about Bedrock, please visit bedrockdetroit.com , bedrockdetroit.com/careers/ , and engage with us on Facebook , Instagram , Twitter and LinkedIn .

Job Summary
The Senior Executive Assistant will provide administrative support to a Chief Officer. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality, are critical success factors for this position. This Senior Executive Assistant position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic and fast-paced environment.

Responsibilities

• Intake and organize a high volume of internal and external communication which includes mail, email, and voicemail; identify priority communications, immediately alerting leader as necessary
  
• Manage email by drafting responses on the leader's behalf, clearing out unnecessary messages and distributing them to other team members as necessary
  
• Create organization processes in order to make each day smooth and efficient
  
• Coordinate logistics and prepare materials for meetings, calls, and events
  
• Schedule and manage calendars
  
• Prioritize meeting requests, working proactively to identify and mitigate schedule conflicts
  
• Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations
  
• Prepare monthly credit card statements for the corporate card and facilitate expense report approval from leadership
  
• Facilitate the accounting process by requesting purchase orders and trafficking invoices
  
• Additional personal tasks as needed to support daily efficiency, such as gift pickup, meal coordination, etc.
  
• Other duties as assigned
  

Qualifications

• 4-year degree or equivalent education, training, and experience
  
• Minimum 5 years experience in a executive assistant style role, preferably supporting C-Suite or executive leadership positions
  
• Comfortable working fully on site in our offices in Downtown Detroit (parking is provided to our team members)
  
• Excellent listening, organizational, and communication skills
  
• Ability to anticipate tasks and how to do them
  
• Ability to maintain confidentiality
  
• Self-motivator who can work with minimal instructions/supervision at all times
  
• Enjoys administrative work
  
• Ability to efficiently plan, organize, and implement work priorities
  
• Self-confidence, sensitivity, a cooperative attitude, tact
  
• Draft and edit correspondence with precision
  
• Advanced skills in Word, Excel, and PowerPoint
  
• Works well under pressure
  
• Flexible schedule; occasional late/early hours as needed
  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.

Disclaimer

This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

Bedrock is an equal-opportunity employer.