MMR Program Coordinator

Posting Details

Posting Details

Posting Number S12738P

Working Title MMR Program Coordinator

Department Terry-Marketing

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday through Friday 8:00 am - 5:00 pm

Advertised Salary $50,000+ commensurate with experience

Posting Date 10/07/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Student Services Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The incumbent is the sole support person for the Master of Marketing Research (MMR) degree program in the Terry College of Business and has a high level of independent responsibilities. Primary responsibilities are student support for prospective and enrolled students; supporting the program director in administrative tasks; serving as liaison with key external constituencies including recruiters and MMR Advisory Board members; managing some financial tasks including processing expenditures, soliciting, and processing donations, and student payroll and scholarships. Student support functions include communicating with prospective students, hosting student visits to campus, managing applicant files and application process as well as supporting enrolled students with course registration, maintaining student records, coordinating new student orientation and the annual career fair, and managing the job placement process via production of a resume book and scheduling on-site interviews. The position also involves budgeting and bookkeeping for travel, events (career fair, Advisory Board meetings, graduation dinner) and program expenses such as production of a newsletter, networking events following seminars, and software purchases as well as the generation of reports including those for accreditation. As the liaison with external constituencies, the position requires the ability to work with recruiters, advisory board members, and alumni. This position also manages the paperwork (e.g., agreements and waivers) and OneSource invoicing associated with the corporate projects. As needed, this position will provide support to marketing faculty and staff.

Knowledge, Skills, Abilities and/or Competencies

• Commitment to outstanding customer service and professionalism.
• Excellent interpersonal, organizational, planning, record keeping, and communication skills.
• Work with diverse groups in a busy environment and manage multiple tasks simultaneously.

Physical Demands

• Light lifting.
• Long periods of desk work.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Student Support for Admitted and Enrolled MMR Students

• Oversee new student admissions process including managing applicant files, reading application files and making initial recommendation, and planning & conducting orientation sessions.
• Administer student support to enrolled students by providing approved course registration list and instructions, clearing students to register each semester, maintaining student records, and verifying that students meet degree requirements for graduation.
• Onboard newly enrolled students by working with OIT and Facilities for building and computer resources access.
• Maintain MMR computer lab, including requesting software updates and providing printer supplies.
• Assist the management of MMR assistantships, including orienting them to perform their MMR-related duties.
  • Submit required graduate waivers and assistantship paperwork to Terry Business Office, Dean's Office, and Graduate School.
  • Submit tuition waivers each semester.
• Process students' nominations for Regents Out-Of-State waivers and for Office of International Education out-of-state waivers.
• Perform graduation checks by collecting program of study forms via Grad Status and check for graduation registrations.
• Select and order graduation gifts and program branded merchandise, ensure appropriate branding approval, distribute gifts to graduates, speakers, board members, and donors.

Percentage of time 25 Duties/Responsibilities

II: Program Coordinator Duties

• Serve as primary contact for the MMR program
  • Contact for the Graduate School relating to the MMR Program
  • Keep up to date on Graduate Coordinator Assistant training through the Graduate School
  • Manage job market recruiting efforts under the direction of the program director
  • Serve as primary contact for recruiters
• Assist director with program communications, information management and end of year procedures.
  • Provide program information via meetings, presentations, phone, and e-mail
  • Maintain contacts database for program communications, prospective students, alumni, board members, and industry contacts
  • Web site content manager: update MMR Program website as needed, create and/or edit program web site content
  • Manage program listservs
  • End of year awards, pull data for elections, handle voting, order certificates
  • Pull financial reports from FAME
• Coordinate MMR corporate projects:
  • Manage contract, DocuSigns, and waiver process as liaison between UGA Legal department and company reps,
  • Obtain required signatures and distribute executed contracts to all parties,
  • Process billing and manage suppliers in OneSource.
  • Using/managing donors online payment portals as needed.

Percentage of time 20 Duties/Responsibilities

III: Liaison with External Constituencies

• Serve as liaison between administration, MMR faculty, students, alumni, and outside constituencies including recruiters and MMR Executive Advisory Board.
• Solicit input for program biannual newsletter, work with communications staff on production, and mail to alumni and other external constituencies.
• Maintain the database of alumni and industry contacts

Percentage of time 20 Duties/Responsibilities

IV: Event Management

• Organize, promote, and direct/oversee student program activities and MMR related events, including:
  • Annual MMR Career Fair and seminar receptions, information sessions, and graduation events.
  • The fall and spring MMR Advisory Board meetings; including booking venues, ordering meals, providing supplies.
  • Assist with Terry graduate Convocation ceremonies at Stegeman Coliseum, prepare and organize MMR students.
  • Assist the director and advisory board with planning and execution of the Future of Insights Research Summit.
  • Manage job placement of graduating students including resume writing workshop, creating digital and print resume book, scheduling recruiters, planning annual career fair, and scheduling on-site interviews.
  • Reserve event spaces, order food, facilitate caterer and venue contracts for these activities.

Percentage of time 15 Duties/Responsibilities

V: Finances Planning and Management, Report Generation, Student Payroll and Scholarship Processing

• Manage program budget, expenditures and donations including:
  • Soliciting and processing donations
  • Purchasing program needs (software, books, equipment, office supply),
  • Processing expenditures,
  • Setting annual budgets, and tracking expense reports. Using/managing donors online payment portals as needed.
• Process necessary documents and forms for payroll for students on graduate assistantships as well as various scholarship processing
• Prepare reports on enrollment, accreditation, and budgets and other ad hoc reports as requested.

Percentage of time 10 Duties/Responsibilities

VI: Other Miscellaneous Duties as Needed

• Other duties as assigned by the Director of the MMR Program.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name John Hulland

Recruitment Contact Email jhulland@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource) (Open Ended Question)

Applicant Documents Required Documents

1. Cover Letter
2. Resume/CV
3. List of References with Contact Information

Optional Documents